Diploma Program Academic Policies and Procedures
The policies, requirements, course offerings, schedules, activities, tuition, fees, location, and calendar of the NYU School of Professional Studies are subject to change without notice at any time at the sole discretion of the administration. Such changes may be of any nature, including, but not limited to, the elimination of programs, classes, or activities; the relocation or modification of the content of any of the foregoing; and the cancellation of scheduled classes or academic activities. Payment of tuition or attendance of any class shall constitute a student's acceptance of the administration’s rights as set forth in the above paragraph.
The following academic policies and procedures are specific to Diploma Program students. Students should also review the School-wide academic policies and procedures.
Division of Programs in Business
Philanthropy and Fundraising
Center for Global Affairs
Center for Applied Liberal Studies
Sports Management, Media, and Business
Hospitality and Tourism
Initiative for Creativity and Innovation in Cities
NYUSPS JobPaths (noncredit Career Development)
NYU School of Professional Studies students enrolled in Diploma Programs are issued NYU photo ID cards. Career Advancement students who are enrolled in courses, seminars, and conferences, are issued a Building Access Pass that provides access to classroom buildings.
Students must have an activated NYU NetID to navigate the University's systems, many of which are found on NYUHome. To access your NYUHome account for the first time, you will need to activate your NetID using your University ID number (found on the back of your NYU ID Card). From any Internet-connected computer, go to the NYU Start page, enter your NetID, and follow the instructions to set up a password and to access your account. Once your account is activated, go to NYUHome and sign in using your NetID and the password you chose. If you encounter a problem activating your NYUHome account, contact the ITS Client Services Helpline at 212-998-3333 or email email@example.com.
NYU reserves the right to publically showcase Diploma Program Work Product E-Portfolios, which may contain a student's likeness (still, video, audio), a student's name, and/or text written about the student: (i) within the educational technology learning management system (LMS) as a recurring course asset, (ii) on the NYUSPS and NYU websites, (iii) in NYUSPS and NYU newsletters and publications, (iv) in direct marketing and email marketing campaigns, (v) in advertisements (print, digital, video, and online), (vi) by NYUSPS and NYU produced media outlets (i.e. NYU TV), and/or (vii) by external news media outlets and production facilities. Students acknowledge that their individual Diploma Program Work Product will be recorded, publically showcased, and become part of the NYUSPS course archive.
Students enrolled within a Diploma Program are not eligible for student housing during the fall and spring semesters. Limited student housing may be available during the summer session. For more information, visit the NYU Office of Residential Life and Housing Services.
- A NYU photo ID, which entitles students to the following privileges while they are enrolled in course(s) applicable to the diploma:
- Access to NYU libraries
- NYU Computer Store educational discount pricing
- Access to the NYU Kimmel Center for University Life
- Invitations to NYU School of Professional Studies noncredit events
- Access to certain services through the NYU Home website
Auditing of courses is not permitted within the Diploma Program.
Repeating a course within the Diploma Program is not permitted.
Diploma Program courses do not carry credit that can be applied toward an NYU degree. If you are unsure whether or not a course carries credit, please contact the appropriate department.
Just as credits have made it possible to carry degree work from one school to another, the CEU is used nationally to document the type, quality, and duration of continuing education work. A CEU is generally equal to 10 class hours (50-minute hours) in a course where grades are issued. To earn CEUs, the grade must be A, B, C, D, or Pass.
The NYU School of Professional Studies is a qualified sponsor for New Jersey Continuing Professional Education and holds a continuing education sponsor agreement with the New York State Department of Education, which authorizes the granting of continuing education credit (CEU) in the following subject areas: accounting, auditing, taxation, advisory services, and specialized knowledge and applications related to specialized industries. Courses outside of these areas will not be recognized for credit under this agreement. For the acceptability of courses offered in Finance and Accounting; Law, Taxation, and Paralegal Studies; Architecture, Engineering, and Construction; and Real Estate, call 212-998-7200.
The Diploma Program is not subject to discounts or reduced rates.
For more information on payment plans, please contact Non-Credit Student Services at 212-998-7150 or firstname.lastname@example.org.
Diplomas of students in arrears will be held until their financial obligations to the University are fulfilled and they have been cleared by the Bursar.
The University reserves the right to deny registration and withhold information regarding the record of any student who is in arrears in the payment of tuition, fees, loans, or other charges (including charges for housing, dining, or other activities or services) for as long as any arrears remain.
Occasionally, students may withdraw from a Diploma Program if, because of reasons beyond their control, they cannot continue. Students who wish to withdraw from, or for any reason find it impossible to complete a Diploma Program, should officially withdraw. Students must drop/withdraw from the entire Diploma Program and may not drop/withdraw from one or more course(s) within the program. Requests to withdraw from a Diploma Program can be made online at any time at sps.nyu.edu/forms/diploma_drop.html. Once a student drops/withdraws from a Diploma Program, tuition charges are subject to the Diploma Refund Schedule policy.
Students who are ill or have a serious personal problem should contact the faculty member who is teaching their course and/or the academic department immediately.
A grade of "W" is a Registrar's grade, without numerical value and is assigned when a student officially withdraws from a course. This grade will be recorded on the student's transcript.
A grade of "F" will be assigned at the end of the semester if a student ceases to attend a course without officially withdrawing. This grade will be recorded on the student's transcript.
Merely ceasing to attend a class does not constitute official withdrawal, nor does notification to faculty. Cancellation of payment does not constitute withdrawal, nor does it reduce indebtedness to the University; in this case, a penalty of $25 for late payment and $10 for stop payment (subject to change without notice) must be charged.
A student is not officially withdrawn from a course until the Registrar's Office has been notified and the withdrawal recorded. Requests to officially withdraw from a Diploma Program should be made immediately and can be made online at any time at sps.nyu.edu/forms/diploma_drop.html.
Diploma Program Refunds are computed based on the date and time the written or electronic notice of withdrawal is received by the Office of Noncredit Student Services through the form at sps.nyu.edu/forms/diploma_drop.html. A student must be officially withdrawn to receive any refund. Refunds for the Diploma Program are based on the percentage of the course content that has been met between the Diploma’s official course start date of the first course and official withdrawal date—not by the number of sessions a student has attended.
Withdrawal does not necessarily entitle a student to a full refund—nor to a cancellation of tuition still due.
For the Diploma Programs, students are eligible for a 100% tuition refund only when they officially withdraw, before the start date of each class.
Refunds are issued in form payment was received. If payment by check, check will be issued and mailed to the student's local address listed within the Albert Student Center.
The refund schedule is as follows:
- Prior to the first session - 100% refund.
- For courses with six or more sessions—75% refund if the student withdraws before the third scheduled session. No refund thereafter.
- For courses with four or five sessions—60% refund if the student withdraws before the third scheduled session. No refund thereafter.
- For courses with one to three sessions—no refund is given after the first scheduled session.
Students must satisfy the Diploma Program course sequence requirements listed in the schedule for the term in which they first registered. Substitute courses are not permitted within the Diploma Program. No transfer work or waiver of the total number of courses required is permitted within the Diploma Program.
Upon successful completion of a Diploma Program, students receive an automated email invitation to claim a diploma digital badge. After both their physical diploma and diploma digital badge are recorded by the NYU Registrar's Office, students receive instructions on how to access NYUSPS JobLink. Students can expect to receive a physical copy of their diploma within 90 days of program completion.
NYUSPS JobPaths is a dedicated career development resource within the Diploma Program. NYUSPS JobLink is the online portal, which includes job postings, annual networking events, and a resource library containing industry specific best practices and tip sheets complementary to Diploma Programs. NYUSPS JobLink will be accessible to students via an assigned username and password upon satisfactory completion of all the Diploma Program academic components for one-calendar year after the student's official grades have been posted by the University Registrar (approx. four weeks after the last day of classes).
Viewing access will be available to students without limitation for the period stated above. Students must abide by the User Guidelines as well as the Terms and Conditions found within the NYUSPS JobPaths NYU Classes course site syllabus. Access to NYUSPS JobLink will be denied and removed from students who do not comply with NYUSPS JobLink policies.
Diploma students are considered to be in good academic standing provided that they maintain a cumulative "B-" average or above within the Diploma Program courses and a grade of "Pass" within the Career Development course. To obtain the Diploma, students must complete all course work, satisfy attendance and participation requirements, maintain good academic standing, and have satisfied all tuition payments.
The NYU School of Professional Studies requires continuous enrollment of students within the Diploma Program for each scheduled semester until the Diploma sought is granted. To maintain continuous registration, students must:
- Register, attend, and complete all course work and courses in the program within the predefined schedule marked at the student's original registration, or
- Take an approved leave of absence for no more than two consecutive semesters
The responsibility for meeting the diploma requirements rests with the student. The NYU School of Professional Studies Diploma Program must be completed within 2 years.
In order to receive the Diploma:
- Have completed each scheduled course within the Diploma Program sequence
- Have received an overall B- average (2.7 GPA) or above cumulative grade within their Diploma Program
- Have successfully satisfied any grades of "I" or "W"
- Have satisfied all tuition payments
In order to have access to the NYUSPS JobLink career development resource, the student must:
- Complete the optional "Job Focus" course
For the purpose of attendance and quality participation—the term "class" is used for any in-person or online session. Punctual attendance and continuous quality participation is required and part of the student's final grade. Extensive absences and lateness will have a negative impact on the student's grade. Students are expected to attend and participate in all class sessions whether in-person or online. Students who do not attend and/or participate within the first two weeks of a course without communication to their faculty member or to the academic department, may be considered to have withdrawn unofficially and will be dropped from the Diploma Program by the host academic department. An unofficial withdrawal date will be assigned to the student who is out of communication after any two consecutive weeks during any time period within the Diploma Program of study. The unofficial withdrawal date will be used to calculate tuition due and refund schedule, if any. Students will remain liable for any tuition due before the unofficial withdrawal date.
Faculty members will excuse absences only in the case of documented serious illness, family emergency, religious observance, or civic obligation. Students must inform their instructor no later than the first week of class, if they will be absent for religious observance or civic obligation.
Students are expected to arrive to class on time and to remain until the end of the class period. If a student is absent on the first day of an intensive course or has extensive absences/lateness in any course, the faculty member may request that the student be dropped from the course due to the amount of missed content.
All Diploma Programs, regardless of delivery format, require the use of NYU Classes, the University’s learning management system (LMS). All Diploma students are required to maintain a high-speed Internet account and have unhindered access for the duration of their Diploma Program course of study. Students' personal computers also must meet the stated technical requirements listed on the System Requirements page, as well as any additional technical and/or software requirements listed within the course syllabus. Unless otherwise directed by the faculty member, students are expected to log in to their courses every day.
Only registered students can receive a grade within the Diploma Program. Grades are issued to students entirely by the faculty of record to provide a measurement of:
- How much the student has learned of the delivered body of knowledge
- How effectively the student is able to use that knowledge, and
- Other optional standards, such as class participation and, if essential to course work, actual class attendance/lateness record (such attendance requirements are established by the faculty).
The grade finally awarded can also be influenced by other factors, such as:
- Whether the student’s work is handed in by a clearly defined deadline
- Whether the student’s work is complete and follows the directions of the assignment
- The quality of grammar and composition
- Conformance to clearly defined course work content specifications
All grading criteria will be outlined by the faculty within the course syllabus tab, which will be available in NYU Classes at the official start date of the course.
Grades are posted as courses end throughout the semester. Students can access their grades online through Albert, the NYU web-based, University-wide student information system found via NYUHome.
The Office of the University Registrar maintains individual records of students enrolled in the School's Diploma Programs and is the only department authorized to record an official grade. An official transcript may be requested online or in writing by either faxing 212-995-4154 or sending a signed letter to:
Transcripts, Office of the University Registrar
New York University, P.O. Box 910
New York, NY 10276-0910
Please note: Final grades are not mailed to students.
Final grades are submitted by the faculty member for all students registered in Diploma Program courses within 24-48 hours of the last session of class.
The University Registrar posts grades to student records by their student identification number (the student identification number, which begins with "N," is printed on the student's course schedule and NYU ID Card) within four weeks of course completion.
The Diploma Program is not subject to non-evaluative grades or Pass/Fail requests.
Once recorded, grades cannot be changed unless some omission or error occurred in the grading process. If this occurs, the faculty member of record must complete a change of grade on behalf of the student. Final grades are subject to revision by faculty members with the approvals of the academic director for one semester following the term in which the course was offered, except for approved “I” Incomplete assigned grades. After one semester has elapsed, all grades recorded in the University Records Office, other than an “I,” become a permanent part of the academic record, and no changes are allowed. “I” grades may be changed up to one full noncredit semester from the date the grade was originally reported.
A student may petition for a review of a grade only after he/she has made an objective review of his/her performance in the course. The grade review should be initiated and completed in a timely manner and no later than the immediate following term, whether the student takes classes or not.
- The student asks the faculty for an explanation or evaluation of the grade. The student discusses any additional questions, determines if the faculty is willing to change the grade, and verifies that no calculation error has been made.
- If the student is not satisfied and wishes to pursue the grade review process, the student submits a letter to the director of the program outlining any objections to the grade. The student should submit a copy of all documents to support the position of a grade change.
The director of the program will investigate and submit a written response to the student within 30 days of receiving the appeal with a final response. There is no other appeal. Please call 212-998-7200 if you need more information regarding submitting a grade appeal.
"Incompletes"; the grade of ‘I” are reserved for unavoidable circumstances, such as a serious documented illness, which prevent a student from finishing a course in a given Diploma Program, and the nature of the course permits the faculty member to allow late completion. Work commitments or conflicts are not considered sufficient rationale for an incomplete request. Incompletes are given at the discretion of the faculty in consultation with the academic department. The "grade" of “I” (Incomplete) is thus subject to approval and never automatic; it is a temporary grade and can only be issued to students who have completed at least 50% of the course work. The faculty member will determine what constitutes 50% of the course work.
Incompletes are subject to the faculty member and student entering into a signed and dated written agreement, which includes the Incomplete Contract form, an outline that details what must be completed for a grade to be issued, and the deadline by which the work must be completed. The student must request an Incomplete from the faculty member well before the end of the class; if the written request is not made and approved, the faculty member will submit a final grade based upon work completed to that point. The faculty member and/or academic department have the authority to accept or deny a request for an Incomplete. If the faculty member is not prepared to continue to work with the student to supervise, review, and grade the unfinished work after the end of the semester, then the faculty member cannot agree to issue an incomplete grade and may deny the request.
If the student's request for an Incomplete is approved, the student must complete the necessary work by the date specified by the faculty member: this date can be no later than the official end of noncredit classes in the following full term (e.g., by the end of the spring term for a fall or January course, or by the end of the fall term for a spring or summer course). The student must submit the final work to the faculty member through NYU Classes and send a confirmation email to both the faculty member and the academic department.
If the required work is not completed, officially submitted, and graded by the deadline, the temporary grade of "I" will become an "F."
Students may not register or attend any subsequent course within the Diploma Program if they have an Incomplete “I” in any course that is within the sequence. Any subsequent courses will be officially dropped from the students schedule by the academic department.
Students cannot earn a diploma within the Diploma Program if they carry an Incomplete “I” grade in any course.
NYUSPS expects its students to maintain continuous registration within the Diploma Program. However, it is sometimes necessary or desirable for a student to take a Leave of Absence. Such leaves may be voluntary or involuntary and will be handled in accordance with the NYU Student Leave Policy at nyu.edu/about/policies-guidelines-compliance/policies-and-guidelines/student-leave-policy.html. Students must complete the Leave of Absence form and submit it to email@example.com. Failure to do so may jeopardize their continued registration with the University.
Duration of Leave
Except where a leave is mandated by compulsory national service, the leave may be granted for a maximum of one (1) semester and can be no later than the end of the noncredit semester the following full term (e.g., by the end of the spring term for a fall or January course, or by the end of the fall term for a spring or summer course).
- Absence on leave does not extend the stipulated period of time to diploma completion, unless a waiver is specifically granted by the academic department.
- The notation "Leave of Absence" will be entered on the student's transcript.
- Students on an approved leave will need to return their NYU student identification card and will not have access to the NYU campus, the NYU School of Professional Studies, department facilities, or any events. Access will also be restricted to all University and School digital systems such as NYU Classes.
If granted an official leave of absence, the leave maintains the student's place in the Diploma Program and assures readmission at the end of the leave. A student granted a leave does not have to make a formal application for readmission as long as he or she returns to the NYU School of Professional Studies within the agreed-upon time (a maximum of one semester, including summer).
Students are expected to act responsibly and ethically when describing their academic affiliation with the NYU School of Professional Studies and the University—this includes, but is not limited to, title of the diploma credential, level of the diploma credential, and the completion status of a diploma credential. Individuals are advised not to misrepresent themselves. The School reserves the right to request corrections to errors when they are identified.
NYU reserves the right to refuse enrollment in or admittance to any Diploma Program course to any student who engages in conduct deemed by the NYU School of Professional Studies, in its sole discretion, as interfering with the learning experience or safety of any person in the NYU community.
Misconduct should be reported to the Office of Noncredit Student Services at 212-998-7200. The Office of Noncredit Student Services will provide a referral to the appropriate academic director or administrator, who will hear the complaint and render a final decision. Laws prohibiting harassment on the basis of race, gender, color, religion, age, national origin, ethnicity, disability, veteran or military status, sexual orientation, marital status, citizenship status, or any other legally protected status are observed and enforced.
Students are expected to familiarize themselves and comply with academic regulations and established practices of the University and the NYU School of Professional Studies. If, pursuant to such regulations or practices, the withdrawal of a student is required before the end of the term for which tuition has been paid, a refund will be made according to the standard schedule for refunds.
Students enrolled in noncredit Diploma Programs at the NYU School of Professional Studies can take advantage of the privileges afforded all members of the NYU academic community for the duration of their enrollment. This relationship gives rise to certain privileges, such as access to facilities and assistance from faculty members and staff, and imposes certain responsibilities, including complying with all applicable NYU rules and policies governing student conduct.
Students enrolled in noncredit Diploma Programs are expected to demonstrate appropriate professional and personal behavior in the classroom, on campus, on-site visits, at internships, and in other situations applicable to their role as NYU students. They are expected to practice civility and respect in their interactions with others in the University community; to abide by the principles of academic integrity; to represent honestly their noncredit status in the University; and to refrain from conducting themselves in ways that compromise the reputation, academic processes, or regular operations of the University.
Behavior subject to disciplinary action includes: behavior that violates University rules of conduct; the policies of the NYU School of Professional Studies; any local, state, or federal laws; and conduct deemed by the School not to comply with the expectations described in this policy or interfering with the learning experience, safety, or well-being of any person in the NYU community, wherever any such behavior occurs. Examples of conduct that are subject to review include, but are not limited to, harassing students, faculty, and staff members; contributing to an unsafe environment; interfering with academic classes or events; disrupting University functions, programs, and activities; compromising the academic or administrative process by making excessive and unreasonable demands on faculty members or administrative staff; accessing or using NYU facilities or files (including electronic files) without authorization; jeopardizing the health, well-being, or safety of any member of the NYU community; causing damage to School or University facilities, property, or equipment; and the inappropriate use of University electronic services (e.g., running a business, public flaming, spamming, and any other form of electronic/email harassment).
Students engaging in violations of this policy may be directed by the School's faculty or staff members to leave the classroom or other educational setting immediately. Any student determined by the head of the department to have engaged in violations of this policy shall be subject to the imposition of further sanctions, such as, but not limited to, suspension from the course for a stated period, dismissal from the course or program, prohibition from future enrollment, and notation on the student’s record. The NYU School of Professional Studies shall have sole discretion in determining whether a violation of this policy has occurred. The student may request an appeal of the sanction, in writing, within seven (7) days of notice of the sanction. The divisional dean (or, if there is none, the associate dean for academic affairs) will review the appeal and render a decision, which shall be final and binding.
For further information about the University-wide policies: http://www.nyu.edu/student.affairs/policies/
All NYU School of Professional Studies students working toward Diplomas are expected to familiarize themselves with, and to comply with, the rules of conduct, academic regulations, and the established policies and practices of the University and of the School. Student disciplinary matters are the jurisdiction of the Dean or his/her Designee, the Associate Dean of Student Affairs Academic Integrity and Plagiarism.
All students are expected to be honest and ethical in all academic work. This trust is shared among all members of the University community and is a core principle of American higher education. Any breaches of this trust will be taken seriously.
A hallmark of the educated student and good scholarship is the ability to acknowledge information derived from others. Students are expected to be scrupulous in crediting those sources that have contributed to the development of their ideas.
In the process of learning, students acquire ideas from many sources and exchange ideas and opinions with classmates, professors, and others. This development occurs in reading, writing, and discussion. Students are expected—often required—to build their own work on that of other people, just as professional researchers and writers do, and they must give credit for ideas, suggestions, and information that come from other sources. Since the standard of good academic, creative, and scholarly work is to incorporate one's own ideas, analysis, and synthesis along with the proper recognition of the work of others, students are expected to practice the skill of attribution in their writing. Students are expected to quote accurately and identify the origin of citations from others, as well as to acknowledge when ideas are dependent upon concepts developed from other sources. This process of attribution and referencing allows each individual to demonstrate how her or his understanding and ideas relate to an existing body of knowledge—and add to them. It demonstrates the values of academic integrity and systematic reflection and intellectual development. To do otherwise and not reveal sources constitutes plagiarism. And plagiarism is a form of academic dishonesty.
Plagiarism involves borrowing or using information from other sources without proper and full credit. Students are expected to demonstrate how what they have learned incorporates an understanding of the research and expertise of scholars and other appropriate experts; and thus recognizing others' published work or teachings—whether that of authors, lecturers, or one's peers—is a required practice in all academic projects. Students' own scholarly and creative work is strengthened when full and appropriate acknowledgement becomes routine.
Students must master the standard procedures for citations and using footnotes, endnotes, parenthetical references and/or bibliographies, as determined by the character of their assignments. It is an expectation that faculty members impress upon students that whenever their work is dependent upon the ideas, suggestions, phrasing, and data found in sources, a failure to acknowledge them and reference their influence—whether intentional or not–may be considered evidence of academic dishonesty and/or plagiarism. The NYU School of Professional Studies does not tolerate such behavior; and substantiated cases of plagiarism will result in serious sanctions including dismissal.
Consequently, it is essential for every student to develop the habits of identifying sources and to learn and use the proper forms of citation.
Any of the following acts constitutes an offense of plagiarism:
- Using a phrase, sentence, or passage from another person's work without quotation marks and attribution of the source.
- Paraphrasing words or ideas from another person's work without attribution.
- Reporting as your own research or knowledge any data or facts gathered or reported by another person.
- Submitting in your own name papers, tests, examinations, or reports completed by another person.
- Submitting creative works, including images or reproduction of the creative works, of another person without proper attribution.
- Submitting oral or recorded reports of another person without proper attribution.
- Downloading documents in whole or part from the Internet and presenting them as one's own.
- Citing a source that does not exist.
Other offenses against academic integrity include the following:
- Collaborating with other students on assignments without the express permission of the instructor.
- Giving one's work to another student who then submits it as his or her own.
- Sharing or copying answers from other students.
- Copying material from any digital resource/website during examinations (unless expressly authorized).
- Using notes or other sources to answer exam questions without the instructor's permission.
- Secreting or destroying library or reference materials.
- Submitting as one's own work a paper or results of research purchased or acquired from a commercial firm or another person.
- Submitting original work toward requirements in more than one class without the prior permission of the instructor/s.
Students can assure the integrity of their work by:
- Using quotation marks to set off words not your own.
- Learning to use proper forms of attribution for source materials.
- Doing your own original work in each course, without collaboration, unless otherwise instructed.
- Crediting use of published sources, the work of others, or material from the Web.
- Asking your instructors if you have questions about an assignment or the use of sources.
- Taking the NYUSPS Academic Integrity Tutorial at: bitly.com/spstutorial
- Taking a class about proper citation/research skills at the Bobst Library. See nyu.libcal.com/
- Reviewing relevant information at Bobst Research Assistance (guides.nyu.edu/c.php?g=276562&p=1844735)
Students are subject to disciplinary actions for the following offenses which include but are not limited to:
- Forgery or unauthorized use of documents
- False form of identification
Academic Integrity Sanctions
Once a violation of the Academic Integrity and Plagiarism policy is confirmed, one or more of the following sanctions can be issued:
- Required participation in a noncredit workshop or seminar on ethics or academic integrity
- Requirement to take or retake the Academic Integrity Tutorial
- An assigned paper or research project related to ethics or academic integrity
- Student is issued a written warning or reprimand
- Requirement that the student redo the assignment
- Issue the grade of "0" on the assignment
- Issue the grade of "F" on the assignment
- Issue the grade of "F" in the course
- Issue the grade of "F" for the course; student cannot drop the course and the grade of "F" cannot be eliminated by retaking the course
- Suspension or dismissal
Please Note: Students may not withdraw from a course once there has been an allegation of plagiarism. Sanctions cannot be appealed.
Once a violation of the policy is detected, the faculty member will not issue a grade on the assignment or for the course until the case has been resolved.
NYUSPS Academic Integrity and Plagiarism Judiciary Process
The expectation of sound ethical behavior is of paramount importance at the NYU School of Professional Studies ("NYUSPS"). To uphold these standards, the School has established the NYUSPS Policy on Academic Integrity and Plagiarism (the "Policy") and the NYUSPS Judiciary Committee (the "Committee"). Students have the right to a fair and timely hearing in accordance with the NYUSPS Academic Integrity and Plagiarism Judiciary Process. The Dean of NYUSPS (or his/her designee) has the right to suspend a student at any time for cause.
A. The Committee has jurisdiction over academic disciplinary matters involving all students—whether visiting, matriculated, or noncredit—taking classes at NYUSPS in graduate, undergraduate, and continuing education academic programs. This jurisdiction includes, without limitation, any violations of the Policy.
B. Upon entering NYUSPS each student is bound by the Policy. If there are questions of jurisdiction in any particular case, they shall be referred for decision to NYU's Office of Legal Counsel.
III. Membership of the Judiciary Committee and Panel
A. The Chair of the NYUSPS Faculty Council’s Student Affairs sub-committee and the Associate Dean of Student Affairs or his/her appointee, will establish the Committee to oversee issues of academic integrity and plagiarism cases. The Committee will consist of the following members:
i. The Chair of the NYUSPS Faculty Council's Student Affairs sub-committee (the "Committee Chair");
ii. The Associate Dean of Student Affairs or his/her appointee (the "Committee Designee"); and
iii. Three members of the NYUSPS faculty.
Cases will be adjudicated by a panel, (the "Panel") which will be appointed, on a case-by-case basis, by the Committee Chair and the Committee Designee, and will consist of the individuals named above.
B. If the Chair of the NYUSPS Faculty Council's Student Affairs sub-committee is unfilled or absent, the Committee Chair will be determined as follows:
i. The Chair of the NYUSPS Faculty Council will select the Chair of the Committee from members of the NYUSPS Faculty Council’s Student Affairs sub-committee.
IV. Procedure for Suspected Academic Integrity Policy Infractions
A. The Associate Dean or Director of each academic program area/division will appoint an administrator of each respective academic program area/division (the "Departmental Designee") to review all allegations of Policy violations according to Section IV B (ii and iii) below.
B. Once a faculty member suspects a violation of the Policy, the faculty member will immediately discuss the suspected violation with the student. After the faculty member has discussed the suspected violation with the student, there are three courses of action:
i. If the faculty member determines that the student did not violate the Policy, the matter is closed and no further action is taken.
ii. If the faculty member determines that a violation of the Policy has occurred and the student immediately admits wrongdoing, the faculty member promptly informs the Departmental Designee verbally and also provides, in writing, a detailed account of the academic integrity infraction describing all relevant facts and circumstances.
iii. If the faculty member determines that there is a violation of the Policy and the student denies wrongdoing, the faculty member will immediately inform the Departmental Designee verbally and will also provide, in writing, a detailed account of the alleged academic integrity infraction describing all relevant facts and circumstances.
C. After the Departmental Designee has received the evidentiary report from the faculty member, the Departmental Designee will make a final determination as to whether or not a policy violation has occurred. If the Departmental Designee concludes that no violation has occurred, the matter is closed and no further action will be taken. If the Departmental Designee concludes that a violation has occurred, he/she meets with the student and presents the alleged violation of the Policy. The student has two options:
i. Complete the Academic Integrity Determination of Responsibility form, acknowledging the alleged policy violation. Within five business days, the Departmental Designee will then recommend sanctions in writing to the Associate Dean of Student Affairs that align with the scope and severity of the case based on NYUSPS sanction guidelines. The Departmental Designee will also provide all records to the Office of Student Affairs in accordance with Section IX herein.
ii. Complete the Academic Integrity Determination of Responsibility form, denying the alleged policy violation. The Departmental Designee will submit the alleged violation (the "Case") for Committee review in accordance with Section V.
V. Submitting a Case for Committee Review
The Departmental Designee submits the Case and all evidence to the Committee Chair and the Committee Designee for formal review. After submitting the Case to the Committee Chair and the Committee Designee for formal review, the Departmental Designee is no longer involved in the judiciary process.
VI. Preliminary Procedure
A. The Committee Chair and the Committee Designee gather evidence that will be provided to the Panel. The following steps are taken in the evidence-gathering phase:
i. The Committee Designee contacts the party alleging the violation (the "Complainant") and the person alleged to have committed the violation (the "Respondent") within five business days to explore the nature of the offense.
ii. The Committee Designee then asks the Respondent and Complainant to provide supporting documents and evidence within five business days. Examples of materials include:
1. A copy of the course syllabus.
2. A copy of all communications that address the allegations.
3. A copy of the questionable content with highlights or other indications of sections of concern.
4. A copy of original sources with highlights or other indications of authenticity.
6. Other evidence that the Respondent or Complainant may deem relevant.
iii. The Committee Chair and the Committee Designee appoint a Panel (see Section III).
iv. The Committee Chair and the Committee Designee set a hearing date no later than 30 days after the case has been received for committee review.
v. The Committee Designee prepares a Compilation of Findings report in approximately five business days after receiving materials from the Respondent and Complainant. The Compilation of Findings report is then shared with the Panel.
vi. The Committee Designee notifies the Respondent and Complainant of:
1. The specific violation;
2. The Panel membership; and
3. The date of the hearing.
4. The Respondent and Complainant have two business days to send email notification if he/she feels that any Panel member is biased and should not serve on the Panel. An explanation of biases (positive or negative) should be included in the email statement.
VII. Official Hearing
i. Notice of the hearing date will be sent to the NYU email account of the Respondent and Complainant. Alternative hearing date requests should be directed to the Committee Chair and the Committee Designee with an explanation of unavoidable extenuating circumstances. The Committee Chair and the Committee Designee will consult to determine whether or not an alternative hearing date can be arranged.
ii. Respondents and Complainants have the option to bring Witnesses to the hearing: witnesses are defined as those individuals with first-hand knowledge of what has occurred. All witnesses (the "Witness" or Witnesses") must be approved by the Committee Designee. The identity and relationship of Witnesses to the Respondent or Complainant should be provided to the Committee Designee no later than five business days prior to the hearing. A Witness roster will be shared with involved parties and the Panel.
iii. The Committee Designee invites the Respondent and Complainant to the hearing and notifies the Respondent and Complainant that they are responsible for notifying Witnesses of hearing details.
iv. In the event that a Panel member has a personal relationship with or bias against the Respondent or Complainant, the Panel member shall recuse him or herself.
v. Attendance at the hearing proceedings is not required. The Panel has the power to render decisions based on the Compilation of Findings report, available testimony, and/or any supporting evidence.
vi. Attendees at the hearing proceedings may include the Respondent, the Complainant, the Panel, Witnesses, advisor to the Respondent, advisor to the Complainant, the Committee Chair, and the Committee Designee.
vii. A staff member will take the minutes, and the Committee Chair will convene and administer the proceedings in collaboration with the Committee Designee.
viii. At the commencement of the hearing proceedings, the Committee Chair reads the allegation(s) statement, and the Respondent is offered the opportunity to respond to the allegations. After the Respondent responds, Panelists ask the Respondent questions based on evidentiary materials and commentary.
ix. Next, the Complainant has the opportunity to respond. After the Complainant responds, Panelists ask the Complainant questions based on evidentiary materials and commentary.
x. Notarized Witness statements may be provided in lieu of physical attendance. Notarized statements must be provided five business days prior to the hearing date.
xi. The Respondent and Complainant are each allowed to have one advisor present at the hearing for support and guidance. The advisor is not allowed to directly address the panel or directly participate in the hearing. The Committee Designee must be notified of the identity and relationship of the advisor at least five business days prior to the hearing.
xii. The hearing deliberations proceed immediately after the hearing concludes. Each Panel member has one vote. A majority vote constitutes a valid decision.
xiii. Unless additional information is required, the Panel makes a decision based on the preponderance of credible evidence. If the Panel finds the Respondent in violation of policy, the Committee Chair and the Panel will provide a sanction recommendation based on NYUSPS sanction guidelines to the Office of Student Affairs and the Associate Dean of Student Affairs will make the final decision.
xiv. The Panel makes every effort to render a decision within three business days.
xv. The staff member prepares the meeting minutes within five working days and delivers them to the Committee Designee and the program’s Academic Director.
xvi. The Committee Designee informs the Respondent, the Academic Director of the student’s program, and the Complainant, when appropriate, of the decision by NYU email within two business days of the decision being rendered.
Should the Panel find the Respondent in violation of Policy, the Panel identifies proposed sanctions that align with the scope and severity of the case based on NYUSPS sanction guidelines. Proposed sanctions strike a balance between austerity and development. Proposed sanctions are submitted by the Panel to the Associate Dean of Student Affairs who makes the final determination. The Associate Dean of Student Affairs will determine the final sanction for the Respondent within 10 business days after receiving the proposed sanctions from either the Departmental Designee or the Panel.
The Committee Designee provides all records of disciplinary cases, proceedings, and sanctions to the NYUSPS Office of Student Affairs. The NYUSPS Office of Student Affairs will maintain records and files of all Cases and proceedings in a confidential manner. Confidentiality must be maintained in accordance with the Federal Educational Rights and Protection Act (FERPA). Documents will be retained in accordance with the timeline specified by the NYU Office of General Counsel.
X. Rights and Obligations of Respondents and Complainants
i. The Respondent is innocent until the Panel finds the Respondent in violation of Policy.
ii. The Respondent has the right to be informed of allegations.
iii. The Respondent and Complainant may have viewing access only to the Compilation of Findings report two business days prior to the hearing. Viewing access is granted in person, and by appointment only, during regular business hours. Requests to view the Compilation of Findings report must be sent to the Committee Designee.
iv. The Respondent and the Complainant have the right to be present during any testimony. The Respondent, Complainant, or Witnesses are not permitted to communicate directly during the hearing. Questioning will be directed to and posed by the Committee Chair.
v. The Respondent and the Complainant have the right, but not the obligation, to testify at the hearing. The Respondent’s decision not to testify will not presume guilt upon the Respondent.
vi. The Respondent and Complainant may consult with an advisor to assist in preparation for the hearing.
The primary responsibility for managing the classroom environment rests with the faculty. Students who engage in any prohibited or unlawful behavior that results in disruption of a class may be directed by the faculty member to leave the class (in-person and/or online) for the remainder of the class period. Longer suspensions from a class, or dismissal on disciplinary grounds, must be preceded by a student conduct procedure.
Student Conduct Beyond Academic Integrity
The NYU School of Professional Studies Code of Conduct also prohibits the following behaviors outside of academics, and students may be subject to disciplinary action. The Associate Dean of Student Affairs acts as the Dean's Designee and has jurisdiction for implementing the NYU School of Professional Studies Code of Conduct. Disciplinary action shall not be limited to these offenses:
- Deliberate destruction, theft, or unauthorized entry or use of laboratory data, research materials, computer lab resources, equipment, software, or University property
- Interference or disruption of an academic event, program, or class
- Actual or threatened violence
- Sexual assault or nonconsensual sexual contact
- Use, possession or storage of any weapon, dangerous chemical, fireworks, or explosive
- Refusal or failure to meet with University representative or present NYU ID upon request
- Non-compliance with judicial sanctions
- Knowingly providing false testimony or evidence
- The use, possession, or distribution of alcohol, narcotics, or dangerous drugs on University property, if such is illegal, or the possession of a sufficiently large quantity as to indicate an intention to distribute illegally
- Violation of any local, state, or federal laws where such violations have an adverse effect on the educational mission of the University
- Harassment of any type
A. Filing and Notice of Complaint. Any member of the faculty, administration, or staff or any student may file a written complaint against any student for any alleged violation of University or School policy. The complaint must set forth briefly the nature of the alleged disciplinary infraction and the nature of the evidence. Such letters of complaint shall be filed with the NYU School of Professional Studies Office of Student Affairs. The student has the right to see the written complaint and know the identity of the complainant. Notice of the filing of the complaint, the charge against the student, and a request for a preliminary investigation shall be sent to the student within four (4) days of receipt of the letter of complaint. The student is not allowed to withdraw from any course or receive an official University transcript until the investigation of facts, hearing, or appeal is complete.
B. Interim Suspension. A student should not be summarily suspended either completely or for certain purposes, except for reasons relating to his/her physical or emotional safety and well-being, as well as the safety and well-being of students, faculty, staff, or School property, the maintenance of public order, or the effective continuation of the education process.
The Associate Dean of Student Affairs or a Designee, depending on the nature of the infraction, may commence the disciplinary process and suspend a student pending consideration of his/her case. When this occurs, the student shall be afforded the opportunity to expedite disciplinary proceedings (as outlined below) so as to enable the determination of the appropriate sanction, if any, at the earliest possible time, preferably within forty-eight(48) hours of the notification of interim suspension. No interim suspension may last longer than fourteen (14) school days without affording the student a hearing. If the student has been incapacitated or incarcerated the student must have a hearing prior to being allowed to return to NYU.
C. Commencement of Disciplinary Proceedings. Upon receipt of the letter of complaint, The Office of Student Affairs shall initiate disciplinary proceedings, by following these steps: (1) conduct an investigation of the complaint, (2) seek a response from the respondent to determine responsibility (3) attempt to reach a consensual resolution and issue a sanction OR (4) if no consensual resolution is reached, convene a disciplinary panel for a hearing.
D. Investigation; Resolution. The Associate Dean of Student Affairs shall meet with the respondent and with such other persons, as he/she shall deem appropriate for the purpose of ascertaining the facts and attempting to resolve the complaint. After completing the investigation, the investigator may dismiss the complaint if he/she determines that there has been no violation of the School's written policies even if the facts alleged by the grievant were true. If the respondent admits responsibility for a violation of the University Policies of Student Conduct or written school policies, the investigator will obtain a written Acknowledgment of Responsibility or Statement of No Contest and issue a sanction. If a student fails to participate in the investigation, a sanction will be issued based upon the evidence presented by the Office of Student Affairs. If the respondent does not admit responsibility for a violation of the School Policies of Student Conduct or written school policies and the investigator believes there is evidence to support the complaint, he/she will convene a disciplinary panel. Should the student fail to appear for the investigation, the investigation may proceed and sanctions may be imposed in his/her absence.
E. Convening of Disciplinary Panel. Whenever a student discipline case has not been satisfactorily resolved, the Office of Student Affairs shall then convene a Disciplinary Panel, not to include the person who conducted the preliminary investigation, to conduct a disciplinary hearing. The student has the right to a fair and timely hearing in accordance with these rules. Each Disciplinary Panel will be comprised of three persons: a full-time faculty member, a full-time student, and an administrator. The Panel will be chaired by one member, selected by the Panelists to serve in this capacity. The School will use its discretion, including whether one hearing will be held if multiple students are involved in the same incident once written agreement is received from all respondents.
F. Notice of Hearing. The Office of Student Affairs will notify the student via email and registered mail to the current address as recorded by the University Registrar advising him/her of the date and time of the hearing. The hearing will take place no earlier than seven (7) working days after the sending of such notice. Whenever practical, copies of any written evidence to be used in the hearing, including a copy of the letter of complaint about the student, will be delivered to the student prior to the hearing. A list of all witnesses from both the complainant and the respondent, a one-sentence statement of what they will testify, and any additional written evidence must be submitted in writing to the Office of Student Affairs at least three (3) working days prior to the hearing. The Associate Dean of Student Affairs has the discretion to limit the number of witnesses appearing at the hearing to a reasonable number. It is the responsibility of the complainant and respondent to ensure the witnesses know when and where the hearing is held. Should the respondent fail to appear, the hearing may proceed and sanctions may be imposed in his/her absence.
G. Hearings. Disciplinary hearings are administrative hearings held for the purpose of seeking the truth of the situation. Such hearings are not governed by the formal rules of evidence and the procedures will be determined by the hearing body and may be altered at any time. The charges must be proved or disproved using a level of evidence of "preponderance of evidence" to find someone responsible or not responsible. Disciplinary hearings are considered confidential matters, and as such are open only to the respondent, the complainant, advisors (including the Associate Dean of Student Affairs), witnesses, the panel, and a designated attorney from the University's Office of Legal Counsel, who serves as counsel to the Panel. The complainant must be present at the hearing. Written documents of evidence submitted to the Associate Dean of Student Affairs will be copied for the Hearing Panel and collected upon completion of the hearing. The respondent has the right, but not the obligation, to testify at the hearing. The respondent's decision not to testify will not presume responsibility for the violation.
Each panel will conduct the hearing as the panel members deem appropriate, but each hearing will include the following provisions:
1. A tape recording will be made of the hearing. Once complete, this recording will be forwarded to and preserved by the Office of Student Affairs until the appeal period has elapsed or until all appellate procedures have been completed.
The chairperson will conduct the hearing in an orderly manner. The chairperson will call the hearing to order, state the charges, ask for the respondent's plea of responsibility or non-responsibility, rule on the relevancy of matters discussed and of evidence presented, coordinate the questioning process, call witnesses, lead the questioning, and make final determination on all matters of procedure. The chairperson will determine the manner in which the respondent and complainant, or their respective advisors, may ask questions of one another. Typically, the chairperson will ask the complainant to present the complaint, the respondent to respond to the allegations, call all complainant witnesses allowing the respondent to cross-examine and then call all respondent witnesses allowing the complainant to cross-examine. The panel is allowed to ask questions at any time to find the facts of the case. Typically, the respondent , the complainant, and their advisors pose all questions through the chairperson of the panel. The chair has the right to refuse to hear questions that are irrelevant or have been answered already.
The role of the panel is to reach a decision as to whether or not the student committed the violation with which he/she has been charged and to determine sanctions, as appropriate and necessary. The panel will deliberate and determine responsibility in a closed session immediately following the hearing. A majority decision with one vote from each member will constitute a valid decision. Everyone will reconvene to hear the decision of responsibility. At that time, the chair will ask the Associate Dean of Student Affairs if there have been any prior violations and sanctions. Prior violations or sanctions must be kept confidential until a decision of responsibility is made. If so, prior violations and sanctions will be stated. At that time, the panel will once again convene in a closed session to determine the appropriate sanction. At the end of a hearing, the chairperson will prepare a final written report, stating the panel's findings of fact and the reasons for its decision on both responsibility and sanction. This report will be submitted to the Associate Dean of Student Affairs and to the respondent within seven (7) working days of the last hearing session.
2. The student will have the right to be accompanied at the hearing by either one advisor or one lawyer. The role of the advisor is to assist the student in understanding the judicial process, preparing their response and witnesses, and supporting the student. The student or his/her advisor will have the right to examine and cross-examine each witness either by putting questions directly to the witness or by asking questions through the chair of the panel, as determined by the panel.
3. Witnesses will be present in the hearing room when giving testimony and when being questioned, but will be dismissed once testimony is complete, as determined by the panel. The panel may require that the witness remain available to answer further questions should additional information be required.
1. The respondent has the right to appeal the decision of the panel in any case on the grounds that the decision or the proceedings at the hearing were arbitrary or unfair or that there is compelling new or previously unavailable evidence. Should he/she wish to appeal the decision, either the issue of responsibility or the sanction, or both, he/she must do so within fifteen (15) working days from the date on which the final report was sent to him/her. The student must present a written appeal stating the grounds for the appeal to the Dean.
2. In cases where the student is alleging that the decision or the proceedings at the hearing were arbitrary or unfair, the Dean will review the appeal.
3. The hearing body that has imposed a sanction may stay the sanction pending an appeal. The Dean will have the power to stay the sanction imposed by the hearing body but may not vacate the stay granted by the hearing body.
4. The appellate process will not consist of a new hearing and will be limited to a review of the report and proceedings before the hearing body. The Dean may accept the report without modification, accept the report but change the sanction imposed, dismiss one or more of the charges entirely, or remand the case for further proceedings. The Dean's decision of the appeal will be deemed finally decided without further recourse as of right. If new information is heard by the original hearing board, that outcome is not able to be appealed.
5. In cases where the respondent wishes to have new or previously unavailable evidence considered in his/her defense and upon the discovery of such evidence, which might have had a substantial bearing on the decision rendered, the Dean may choose to remand the proceeding to the original panel of the disciplinary hearing.
A. The decision of a hearing body, in all circumstances, will be discretionary, shall include what entry shall be made on the record of the student, and may include any one or more of the following sanctions:
- Warning - Notice to the student, orally or in writing, that continuation or repetition of the conduct found wrongful, or participation in similar conduct, within a period of time stated in the warning, will be cause for disciplinary action.
- Censure - Written reprimand for violation of specified regulation, including the possibility of more severe disciplinary sanction in the event of conviction for the violation of a School regulation within a period of time stated in the letter of reprimand.
- Disciplinary Probation - Exclusion from participation in privileges or extracurricular School activities as set forth in the notice of probation for a specified period of time.
- Restitution - Reimbursement for damage to or misappropriation of property. Reimbursement may take the form of appropriate service to repair or otherwise compensate for damages.
- Suspension - Exclusion from classes and other privileges or extracurricular activities as set forth in the notice of suspension for a definite period of time. Students may not make academic progress at another institution and then transfer those credits back to NYU during the term of suspension.
- Dismissal - Termination of student status for an indefinite period. The conditions for readmission, if any are permitted, shall be stated by the panel in the order of dismissal. Students may not make academic progress at another institution and then transfer those credits back to NYU during the term of dismissal.
B. A student who has been suspended and who is not found to be responsible for the violation of school policy shall be allowed full opportunity to make up whatever work was missed due to the suspension.
C. No notation of the disciplinary proceeding will be entered onto the student’s transcript unless this is mandated by the panel and a final disciplinary sanction is found to be warranted, as determined by the panel.
D. A student who is found responsible and sanctioned with a suspension or dismissal after all appeal deadlines are met will not be allowed to attend classes for the remainder of the term. The suspension or dismissal will be effective since the date of the offense. If no grade was affected, the student will be allowed at that point to withdraw from the term. If a sanction involves a particular grade, the student is not eligible to withdraw from that course(s).
A student may not withdraw from the university or a specific course if under disciplinary investigation, until the investigation and sanction has been completed. If the student is found responsible for violating academic integrity or student discipline, the student may not change to a withdrawal. If, after the investigation and the student is not found responsible, the student may withdraw from the university before the end of the term for which tuition has been paid, and a refund will be made according to the standard schedule for refunds.
These grievance procedures are available to any NYU School of Professional Studies student to resolve any grievance involving an alleged violation of any of the written policies of the School directly affecting that student, by any member of the University community while acting in an official capacity.
Students who have complaints that relate to academic or non-academic matters should follow the procedures outlined below. If a student wishes to appeal a grade, there is a specific appeals process for grades, outlined in a separate procedure.
Students wishing to grieve an alleged violation of the School's policies shall first contact the person he/she believes to be responsible for the matter being grieved (the respondent). The grievant will contact the respondent within twenty (20) working days of any occurrence giving rise to the grievance and will attempt to resolve the grievance informally. For example, if the complaint involves the instructor of a course, the student should contact the instructor to attempt to resolve the issue. If the complaint is not resolved at this level, the student should schedule an appointment with the academic director for the next level of review.
If, in the judgment of the student, there is no satisfactory resolution of the complaint at the academic director level, the student may submit a written statement of the complaint to the attention of the associate dean/divisional dean. At the discretion of the associate dean/divisional dean, a meeting will be arranged between the parties. The associate dean/divisional dean shall attend such meeting(s) in order to resolve the grievance. The associate dean/divisional dean is responsible for administering the student complaint procedure and may, when appropriate, make recommendations for a resolution.
If the grievance is not resolved informally within fifteen (15) working days after the grievant and relevant parties have met with the associate dean/divisional dean, a student may obtain additional review by submitting a written letter of complaint to the associate dean of student affairs.
The letter of complaint will:
- state the policy that allegedly has been violated,
- describe the facts and evidence supporting the alleged violation,
- indicate what redress the grievant seeks, and
- provide a brief history of the attempts to resolve the grievance.
Depending on the nature of the complaint, the associate dean of student affairs, or his/her designee will send a letter to the grievant stating that further investigation of his/her complaint is being conducted. The associate dean of student affairs, or his/her Designee/s will then meet with the complainant and with such other persons as they deem appropriate for the purpose of ascertaining the facts and attempting to resolve the complaint.
After completing the investigation, the associate dean of dtudent affairs, or his/her designee/s may dismiss the complaint if they determine that there has been no violation of the School's written policies, even if the facts alleged by the grievant were true. Otherwise, the associate dean of student affairs, or his/her Designee/s will render a written decision regarding the grievance to the grievant and the respondent.
The Office of the Student Affairs will retain a copy of the letter of complaint, any amended complaint, and the decision rendered, for five full calendar years following the year in which the grievance is resolved.
If the student wishes to appeal the decision made regarding his or her complaint, the student will submit a written request for appeal to the dean including all material from the formal complaint within two weeks of the decision rendered by the associate dean of student affairs.