Continuing Education Student Affairs

ACADEMIC POLICIES AND PROCEDURES:
CONTINUING EDUCATION STUDENTS

The policies, requirements, course offerings, schedules, activities, tuition, fees, and calendar of the school are subject to change without notice at any time at the sole discretion of the administration. Such changes may be of any nature, including, but not limited to, the elimination of programs, classes, or activities; the relocation or modification of the content of any of the foregoing; and the cancellation of scheduled classes or academic activities. Payment of tuition or attendance of any class shall constitute a student’s acceptance of the administration’s rights as set forth in the above paragraph.

The following academic policies and procedures are specific to continuing education students. Students should also review the schoolwide SCPS academic policies and procedures.

ID CARDS
NYU-SCPS students enrolled in degree or diploma programs and declared professional certificate candidates are issued NYU photo ID cards. Continuing education students enrolled in courses, seminars, and conferences, or those with undeclared status in a certificate program, are issued a Building Access Pass that provides access to classroom buildings.

Replacements for lost NYU photo ID cards can be obtained at the NYU Card Center. One piece of photo ID is required to get a replacement card. The fees for replacements are $15 for the first replacement; $50 for the second; and $75 for the third.

ARREARS POLICY
The university reserves the right to deny registration and withhold information regarding the record of any student who is in arrears in the payment of tuition, fees, loans, or other charges (including charges for housing, dining, or other activities or services) for as long as any arrears remain.

CONTINUING EDUCATION GRADE ISSUANCE
Grades are issued to students entirely by the faculty of record to provide a measurement of...

1. how much the student has learned of the delivered body of knowledge
2. how effectively the student is able to use that knowledge, and
3. other optional standards, such as class participation and, if essential to coursework, actual class attendance/lateness record (such attendance requirements are established by the faculty).

The grade finally awarded can also be influenced by other factors, such as:

1. whether the student’s work is handed in by a clearly defined deadline;
2. whether the student’s work is complete and follows the directions of the assignment;
3. the quality of grammar and composition;
4. conformance to clearly defined coursework content specifications.

All grading criteria should be completely explained by the instructor in the course syllabus, which will be either distributed or available for download from Blackboard at the beginning of the semester.

CONTINUING EDUCATION GRADE REPORTING
During the semester, instructors should report grades on tests and projects to students within one week of work being handed in so that students are immediately aware of their performance to date in the course.

The University Registrar posts grades to student records by their student identification number (student identification number is printed on the student’s course schedule beginning with N) within four weeks of course completion. Final grades should be submitted by the faculty member for all students registered in continuing education courses within 72 hours of the last session of class, except R-prefixed courses (one-day seminars). However, a student may request from the instructor, in writing, a nonevaluative grade. A copy of this request must also be filed with the department by the instructor.

OBTAINING GRADES
The Office of the University Registrar maintains individual records of students enrolled in the school's continuing education programs and is the only department authorized to record an official grade.  Grades are reported and grade mailers can be requested online.  Login to your website account, Click on the "my account" tab and then click on "grades."  Grades are posted throughout the term as courses end.  Students may request a grade mailer via the Web as soon as any grade has been posted.

A transcript may be requested in writing by either faxing (212)995-4154 or sending a signed letter to:

Transcripts, Office of the University Registrar
New York University, P.O. Box 910
New York, NY 10276-0910

A grade mailer will be produced only if requested through these university systems, and will be received in five to ten working days.  Please note: Final grades are not automatically mailed to students.

CONTINUING EDUCATION CHANGE OF GRADE
Once recorded, grades cannot be changed unless some omission or error occurred in the grading process. If this occurs, the faculty of record must complete a change of grade on behalf of the student. Final grades are subject to revision by faculty with the approvals of the program director for one semester following the term in which the course was offered, except for approved IP/IF assigned grades. After one semester has elapsed, all grades recorded in the University Records Office, other than an IP/IF, become a permanent part of the academic record, and no changes are allowed. IP/IF grades may be changed up to one year from the date the grade was originally reported.

CONTINUING EDUCATION GRADE REVIEW 

A student may petition for a review of a grade only after he/she has made an objective review of his/her performance in the course. The grade review should be initiated and completed in a timely manner and no later than the immediate following term, whether the student takes classes or not.

1. The student initially requests of the instructor an explanation of a grade or evaluation. The student discusses any additional questions, determines if the faculty is willing to change the grade, and verifies that no calculation error has been made.
2. If the student is not satisfied and wises to pursue the grade review process, the student submits a letter to the director of the program outlining any objections to the grade. The student should submit a copy of all documents to support the position of a grade change.

The director of the program will investigate and submit a written response to the student within 30 day of receiving the appeal with a final response. There is no other appeal. Please call (212) 998-7171 if you need more information regarding submitting a grade appeal.

CONTINUING EDUCATION COURSES AND CONTINUING EDUCATION UNITS (CEUs)
Continuing education courses (course numbers starting with an R or an X) are not planned as part of degree programs, but only for special interest or as part of a professional certificate program. Just as credits have made it possible to carry degree work from one school to another, the CEU is used nationally to document the type, quality, and duration of continuing educationwork.

A CEU is generally equal to 10 class hours (50-minute hours) in a course where grades are issued. To earn CEUs, the grade must be A, B, C, D, or Pass.

NYU-SCPS is a qualified sponsor for New Jersey Continuing Professional Education and holds a continuing education sponsor agreement with the New York State Department of Education, which authorizes the granting of continuing education credit in the following subject areas: accounting, auditing, taxation, advisory services, and specialized knowledge and applications related to specialized industries. Courses outside of these areas will not be recognized for credit under this agreement. For the acceptability of courses offered in Finance and Accounting; Law, Taxation, and Paralegal Studies; Architecture, Engineering, and Construction; and Real Estate, call (212) 998-7171.

CONTINUING EDUCATION CHANGES, WITHDRAWALS, AND REFUNDS
Additions (added courses) to your continuing education program may be made by telephone, fax, mail, online, or in person.

Program changes (drop/adds) may be made via the Web, in person, or by fax.

Withdrawals: Students who wish to withdraw from, or for any reason find it impossible to complete a continuing education course should officially withdraw. Requests to withdraw (drops only) from continuing education courses can be made at any time via the My Account section; by mail, Office of Student Enrollment Services, NYU School of Continuing and Professional Studies, P.O. Box 1206, Stuyvesant Station, New York, NY 10009-9988; by e-mail, scps.drop.course@nyu.edu; by fax, (212) 995-3060; or in person, 145 Fourth Avenue, 2nd Floor.

Merely ceasing to attend a class does not constitute official withdrawal, nor does notification to the instructor. Cancellation of payment does not constitute withdrawal, nor does it reduce indebtedness to the university; in this case, a penalty of $25 for late payment and $10 for stop-payment (subject to change without notice) must be charged. Students of any other NYU school must withdraw from SCPS courses through SCPS.

Refund Policy:  Refunds are computed based on the date and time the written or electronic notice of withdrawal is received by the Office of Student Enrollment Services. In addition, refunds for non-degree courses and seminars are based on the number of class sessions for the course that have met between the time of registration and withdrawal.

Withdrawal does not necessarily entitle a student to a refund—nor to a cancellation of tuition still due.

The refund schedule is as follows.

For continuing education courses (X numbers) and seminars (R--.7999 and below):

1. Prior to the first session—100% refund.
2. Student withdraws after one or two sessions of a course with six or more sessions—75% refund. No refund thereafter.
3. Student withdraws after one or two sessions of a four- to five-session course—60% refund. No refund thereafter.
4. Student withdraws after more than two sessions of a four-session course—no refund.
5. Student has attended any session of a one- to three-session course—no refund.

For seminars and conferences (designated as R--.8000 and above or beginning with SCPS): Procedures and policies for refunds vary by department.

For online courses: Refunds for online courses are calculated differently from on-site courses. Students are eligible for a 100 percent tuition refund if they withdraw from the course before the official start date. Students are eligible for a 60 percent tuition refund if they withdraw from the course before having logged into the course four times or within the first two weeks of the course. After the fourth login, or the second week, students are not eligible to receive any tuition refund for courses taken through SCPS.

For further information about the university administration:
http://www.nyu.edu/student.affairs/policies/