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Graduate Student Affairs

GRADUATE POLICIES AND PROCEDURES

Your studies at SCPS are governed by a variety of academic policies and procedures. Students are expected to familiarize themselves with and follow the academic policies for graduate students, as listed below. It is strongly recommended that you review these policies periodically to remain current. In addition, there are school-wide Academic Policies and Procedures, which pertain to all SCPS degree students. Students are responsible for being aware of all school policies. Graduate certificate students must adhere to the same policies as master’s degree students. To graduate, all SCPS students need a cumulative GPA of at least a 3.0 ("B") and satisfactory completion of all degree requirements.

 

ACADEMIC PROGRAMS

Each graduate program has a set of core courses, concentrations, and, when appropriate, elective courses and/or noncredit courses to complete a master’s program at NYU School of Continuing and Professional Studies. These programs are registered with the New York State Department of Education and, through the University are accredited by the Commission of Higher Education of the Middle States Association of Colleges and Schools.

GRADUATE AND CERTIFICATE PROGRAMS CONTACT INFORMATION


Programs

Course Prefix

Room

Building

Telephone

Construction Management

Y63.

518

Midtown Center

(212) 992-3335

Digital Imaging and Design

Y35.

1031

Midtown Center

(212) 992-3370

Integrated Marketing (formerly Direct and Interactive Marketing)

Y50.

 

Midtown Center

(212) 992-3221

Fundraising

Y39.

1D

29 Washington Square West

(212) 998-6770

Global Affairs

Y45.

417

Woolworth Building

(212) 992-8380

Graphic Communications Management and Technology

Y36.

400

Midtown Center

(212) 992-3206

Hospitality Industry Studies

Y65.

502

10 Astor Place

(212) 998-9100

Human Resource Management and Development

Y51.

431

Midtown Center

(212) 992-3600

Management and Systems

Y52.

431

Midtown Center

(212) 992-3600

Public Relations and Corporate Communications

Y49.

429

Midtown Center

(212) 992-3600

Publishing

Y59.

400

Midtown Center

(212) 992-3232

Real Estate

Y64.

518

Midtown Center

(212) 992-3335

Sports Business

Y70.

502

10 Astor Place

(212) 998-9100

Tourism and Travel Management

Y54.

502

10 Astor Place

(212) 998-9100

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GRADUATE PROGRAM DIVISIONAL DEAN/PROGRAM DIRECTOR

 

GRADUATE PROGRAM

DIVISIONAL DEAN

PROGRAM DIRECTOR

Construction Management

D. Kenneth Patton

Marcie Burros

Digital Imaging and Design

Dr. Carl Lebowitz

Michael Hosenfeld

Integrated Marketing (formerly Direct and Interactive Marketing)

Dr. Carl Lebowitz

Dr. Marjorie Kalter

Fundraising

 Naomi Levine

Lewis Brindle

Global Affairs

Dr. Vera Jelinek

Howard Schiffman

Graphic Communication Management
and Technology

Dr. Carl Lebowitz

Bonnie Blake

Hospitality Industry Studies

Dr. Lalia Rach

Dr. Mark Warner

Human Resource Management
and Development

Dr. Anthony Davidson

Dr. Dennis Garritan

Management and Systems

Dr. Anthony Davidson

 Israel Moskowitz

Public Relations and Corporate
Communications

Dr. Anthony Davidson

John Doorley

Publishing

Dr. Carl Lebowitz

Andrea Chambers

Real Estate

D. Kenneth Patton

 Marcie Burros

Sports Business

Dr. Lalia Rach

Dr. Mark Warner

Tourism and Travel Management

Dr. Lalia Rach

Dr. Mark Warner

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ACADEMIC ADVISEMENT AND SEQUENCING

One of the key aspects of the graduate school experience is the advisement process in which faculty and staff assist students in the development of a plan of study that helps them achieve their academic and career goals. Each department is responsible for providing academic advisement to students discussing student goals, clarification of requirements, scheduling, and differences in concentrations.

Students should plan out their entire graduate program as early as possible to ensure the sequence and availability of courses. In particular, students should ensure that all prerequisites have been met prior to taking advanced courses by checking with the program advisors. Sequencing requirements will vary depending on the degree program and specialization track.

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PREREQUISITES

There may be prerequisite courses required before a graduate student can take a core graduate course. Courses at the undergraduate level are not calculated into your graduate GPA, and do not count toward the graduate degree. Any course, whether graduate or undergraduate, which is identified as a prerequisite, must be taken PRIOR to the term of the next course.

Prerequisites may be listed on ALBERT, but it is the student’s responsibility to make sure he or she satisfies all prerequisites before enrolling in an advanced course.

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TRANSFER CREDIT

Graduate credits for courses taken at other institutions may be awarded toward an SCPS graduate degree under certain conditions and must be approved by the Program Director. Decisions regarding transfer credits are made after a student has matriculated into the program and before the end of the second term. When credit is transferred, neither the grade nor the grade value transfers into the grade point average.

Students who seek transfer credits for previous graduate level work must meet the following criteria:

  • The course must be considered appropriate to the degree sought.
  • The request is made prior to the end of the second term of the SCPS graduate program.
  • The course has not been credited toward another degree.
  • The course was completed with a grade of "B" or better.
  • The course was taken at an accredited higher education institution.
  • The course was taken within the past ten (10) years and the department has determined that the material is current and valid.

A maximum of nine (9) credits will be transferred for any graduate program. Some programs allow less. Check with your specific program.
Note: Transfer credits will not be accepted toward a Graduate Certificate.

To be considered for transfer credit, a student must provide the department advising staff in writing:

  • An official transcript with the course and grade.
  • A detailed course description and/or syllabus, catalog description, or textbook.
  • Identification of what course at NYU the student believes covers the same material.
  • Any other documentation requested by the department.

Check with your program for request deadlines and any other requirements.

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COURSE WAIVERS

Students who have acquired knowledge of the subject matter of any of the core courses prior to enrolling at SCPS are encouraged to discuss course waivers with the program advising staff once they have matriculated into the program in the first semester. Waivers do not reduce the number of credits required, but allow students to take electives in their place. A maximum of twelve (12) credits may be waived. Some programs permit less.

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HONORS

Upon completion of the program, the School of Continuing and Professional Studies awards the Master of Science degree "with distinction" to outstanding graduate students who place in the top 10 percent of their graduating class and who have a minimum grade point average of 3.800.

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ACADEMIC HONESTY

As permitted under New York University by-laws and disciplinary procedures, the faculty of the School of Continuing and Professional Studies established procedures for informal resolution of complaints and for cases of formal student discipline.

For more information, see the school-wide SCPS Academic Policies.

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TIME TO COMPLETE A GRADUATE PROGRAM

The responsibility for meeting the degree requirements rests with the candidate. SCPS Master's Degrees must be completed within five (5) years from initial date of registration. Graduate certificate students have a maximum of two (2) years. Students must complete degree requirements in effect at the time of their initial enrollment. The time to complete degree requirements includes any semester(s) for which students paid maintenance of matriculation or took a leave of absence.

Students who transfer from a Graduate Certificate into a Masters have five (5) years to complete the degree from the time they first enrolled in the Graduate Certificate. If a student needs to extend the time for extenuating circumstances, the student must write a request to the Program Director prior to the deadline seeking an extension with a clear action plan of when the program will be completed. No course counting toward the degree can be more than ten (10) years old at the time of graduation.

The program’s Divisional Dean is the final authority of whether to approve or deny the request for an extension. Students who are denied an extension are not permitted to continue in the program.

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CONTINUOUS REGISTRATION

SCPS requires continuous enrollment of graduate students each fall and spring semester until the degree sought is granted. Summer is optional. To maintain continuous matriculation, students must:

  • Register during the fall and spring semesters for at least a credit-bearing course until the degree is conferred, or
  • Register for maintenance of matriculation course during fall and spring semesters when no course work is being taken and pay registration and service fees, or
  • Take an approved leave of absence, except in the semester of graduation.

Note: Graduate Certificate students must also maintain matriculation until the certificate is complete.

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MAINTENANCE OF MATRICULATION

Usually, maintenance of matriculation happens when a student finishes all coursework, but still needs to complete a thesis or special project. However, there are times when students "stop out" for a term for various reasons. Students must register for maintenance and matriculation and pay all fees for any semester (other than summer) in which they do not take courses. If a student does not register for a matriculation course for a term and then returns, the student will need to retroactively register for matriculation and pay all fees before being able to register for current classes. Maintenance of matriculation counts toward the time of completion. No degree can be awarded to a student who has not maintained matriculation up to and including the semester of graduation.

Graduate students with outstanding coursework may maintain matriculation a maximum of two contiguous semesters (fall/spring or spring/fall) before being required to reapply. Students registering for final theses, special project, capstone, or a special condition must maintain matriculation every term until graduation. One must maintain matriculation until coursework is completed.

SCPS does not waive matriculation or registration fees. Payment of the fees entitles students use of the facilities and libraries, access to consultation with faculty members, and participation in University activities whether they are utilized or not. When a student maintains matriculation and does not meet the criteria for a full-time or half-time equivalency, student loans immediately begin counting toward the grace period before loans become due, even if the student has not finished the degree.

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REGISTRATION

Registration for continuing students begins in mid-April for the fall term and in mid-November for the spring. Program advisement may be at a later date. New students register upon acceptance to the program.

Student registration is conducted through ALBERT, the NYU student information services website. ALBERT is available through the NYUHome web portal. If you have any questions or concerns regarding registration, please visit the NYU Office of the Registrar or e-mail registration@nyu.edu.

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REGISTERING WITH ALBERT

New York University uses a Web-based student information system called ALBERT, which permits registration through the use of course call-numbers. In addition to class registration, students can:

  • Add/drop classes
  • Access account information
  • Obtain grades
  • Update address information
  • Request a hard copy of the grade report
  • Apply for graduation

Access to ALBERT is through NYUHome. Access to NYUHome requires an activated NYU NetID. If you currently access NYUHome you will be able to access ALBERT. Once you have successfully logged into NYUHome you will have 10 minutes to log in to ALBERT. For security reasons you will not be permitted to connect to ALBERT after 10 minutes have elapsed. You then need to log out of NYUHome and log in again in order to connect to ALBERT. You will find the link to ALBERT under the Academics tab.

If you do not currently have an activated NetID, you can activate your NetID and NYUHome account at any time. From any Internet-connected computer go to the ITS Start page and follow the online start-up instructions. If you encounter a problem activating your NYUHome account or receiving your NetID, contact the ITS Client Services Helpline at (212) 998-3333, or e-mail IT at its.clientservices@nyu.edu.

If you have any questions or comments, please send them to AskAlbert@nyu.edu.

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PAYMENT

Students are responsible for prompt payment for all registered courses in accordance of Bursar deadlines.

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LATE REGISTRATION

If students fail to meet registration deadlines, they will be charged late registration and payment fees after the first week of classes as published by the NYU Office of the Bursar. Also, by registering late, students may be closed out of courses for that term.

Students may not begin a class after the second week of the semester without the Program Director’s and/or Divisional Dean’s permission on an add/drop form. No student is considered REGISTERED until he or she has been financially cleared by the Bursar’s Office.

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HOW TO REQUEST ENROLLMENT VERIFICATION

Verification of enrollment or graduation may be requested by submitting a signed letter with the following information: student ID number, current name and any name under which you attended NYU, current address, date of birth, School of the University attended, dates attended, date of graduation, and the full name and address of the person or institution to which the verification is to be sent. Please address your request to Office of the University Registrar, Enrollment Verification and Graduation, New York University, P.O. Box 910, New York, NY 10276-0910, or you can fax your signed request to (212) 995-4154.

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DEFINITION OF STUDENT STATUS

Full-Time, Part-Time, and Half-Time Status
The graduate programs and courses offered at the School of Continuing and Professional Studies are designed for students who attend classes offered during the day or evening on a full-time or part-time basis. A full-time schedule consists of a minimum of 12 credits per term. During the summer session, full-time status requires 12 credits of course work within 12 weeks. Eligibility to receive financial aid is based on the number of credits registered for each term and students should contact the financial aid office for clarification.

Matriculation Status— 0 credits
Part-Time Status— 1-5 credits
Half-Time Status— 6-11 credits
Full-Time Status— 12 credits (International students must maintain 12 credits per term if on an F-1 or J-1 Visa).

Full-Time Equivalency and Half-Time Equivalency
Students may benefit from full-time or half time equivalency for a variety of reasons, including:

  • Deferral of student loan repayment.
  • Renewal of a student visa.
  • Eligibility for University-sponsored or parental medical insurance.
  • Eligibility for financial aid. Financial aid is based on billable hours (the actual number of credits for which you are enrolled).

Student Employment: A student may not be employed full-time and request full-time equivalency. Equivalencies carry no credit value toward a degree.

STUDENTS MUST REQUEST EQUIVALENCY STATUS IN WRITING TO THE DESIGNATED PROGRAM STAFF NO LATER THAN THE FIRST DAY OF THE TERM ONLY IN THE FIRST OR THESIS TERM.

The Program Director will approve or deny the request. If approved, the Program Director will send the student name, student ID, and term with the proper authorization to the Registrar.

There are only two terms during which a student may be given full-time or half time equivalency:

First Term—Equivalency in the first term is for work required for the degree that carries no credits, such as noncredit remedial course work required as a condition of admission. International students who are required to take American Language Institute courses (courses numbered Z30) to develop their English skills may be given full-time equivalency to keep in compliance with visa status requirements. The Office of Financial Aid reserves the right to adjust any financial aid package.

Thesis Term—Students who have registered in only one course - the thesis, capstone, or special project – may have the department determine if the work is equivalent to half-time equivalency (20 hours per week) or full-time equivalency (40 hours per week). Note that completion of incomplete coursework or the desire to spread a capstone or internship completion over more than one term is not a basis for equivalency. This equivalency may be given in the last term or second to last term.

F-1 students are required to maintain a full course load at all times, and exceptions are only given by the International Office. Contact the Office for International Students and Scholars for further information.

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CREDIT LOAD

Students may take a maximum of 12 credits per fall or spring semester and a maximum of six credits per six-week session. Students may request an exception to this rule by writing a letter to the Program Director stating which courses they plan to take, and why the exception is requested. Students in good academic standing or who need the additional credits to be eligible for graduation in a particular semester may be granted additional credits.

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CHANGING THE COURSE SCHEDULE

Change of program
Students wishing to switch programs or concentrations within their SCPS department must notify their current advisor in writing. To add a course given within NYU, but not in the home department, a student needs permission from the SCPS home department. Courses taken outside the program will NOT count towards the degree unless there is written permission from the department obtained in advance.

Adding courses
Students may add courses at any time during the registration period using ALBERT through the end of the second week of classes for fifteen-week classes. The deadline applies to any course added by a SCPS student and to any SCPS course added by students from other schools. Students adding courses during this time are expected to make up any work missed during the initial classes. The adding of any course or section after the end of the second week is only allowed with permission from the Program Director and/or Divisional Dean on an add/drop form.

NOTE: Students taking courses in the Virtual College or in Programs with six-week sessions must check with the department for policies and deadlines for adding and dropping courses.

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DROPPING / WITHDRAWING FROM COURSES

Occasionally students may withdraw from a course. However, withdrawing from a course does not waive the tuition and registration fees. Non-attendance in class does not automatically withdraw students from a course (See "complete withdrawal" below). Courses dropped during the first three weeks of the term will not appear on the transcript. The refund schedule is stated on the bursar’s Website. To be eligible for federal financial aid for part-time students, students must register for a minimum of six credits during a term.

Those dropped from the beginning of the fourth week through the ninth week of the term will be recorded with a grade of "W." Students should also notify the department academic advisor if they have dropped a course. After the ninth week, no one may withdraw from a course. (Exceptions to withdrawing based upon extenuating circumstances after the ninth week must be approved by the Dean.) Please note that a student is not officially withdrawn from a course until the Registrar's Office has been notified and the withdrawal recorded. (Please contact the NYU Office of the Bursar for information regarding tuition refunds.) Students who are ill or have a serious personal problem should see, call, or write to their program advising staff immediately to determine the appropriate course of action.

NOTE: Students taking courses through NYU Online or in Programs with six-week sessions must check with the department for policies and deadlines for adding and dropping courses.

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COMPLETE WITHDRAWALS

Students are not allowed to completely withdraw from all classes through ALBERT. Non-attendance in classes does not automatically withdraw students from a course. For complete withdrawal, students must have written approval from their program. A student who withdraws officially from all courses in a term by the full refund deadline is required to register for matriculation. (See "maintenance of matriculation" section.) The refund schedule for complete withdrawals is stated on the bursar’s Website. If the student is unable to attend SCPS during the term following and the withdrawal is due to extenuating circumstances, he or she should request a leave of absence from his or her Program Director. See "leave of absence" section.

New students who cannot begin a program in the term that was indicated on the application for admission may request in writing to the SCPS admission office that they be considered for deferment. The initial application may be reviewed in a subsequent semester (up to one year from original application). Deferment is only available to those students who either have never registered or who have deregistered prior to the end of the registration period.

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TUITION REFUNDS

Students are entitled to refunds on tuition according to the refund schedule published by the NYU Office of the Bursar. Programs with non-traditional semesters may have their own refund schedule that supersedes the Office of the Bursar and students should check with the program. Students are not entitled to refunds of mandatory University Registration and Service fees. A student is entitled to a refund of tuition and fees if a course is cancelled.

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CROSS-REGISTRATION

Registering for Courses Offered by Other Schools at NYU
Only departments that have registered with the State of New York to allow cross-registration are permitted to do so. Approval is not necessarily granted. Students in good academic standing (3.0 GPA) may request approval from their department to take a course outside of their own department. Undergraduate level courses cannot be applied to any degree offered by SCPS graduate programs. Students should check for prerequisites or other restrictions prior to filing a request. In order to be approved, the specific course or courses will need to meet a requirement for the program as an elective. Once the student has written authorization from their department to take a course from another NYU program or school, the student may use ALBERT to register.

If there is a registration block for students outside the program or school, the student must go in person to the department that hosts the course and request permission for an access code. Course listings for all NYU schools are listed online through the Office of the Registrar.

Course schedules for the School of Law and the Stern School of Business, Graduate Division, should be obtained from the appropriate school’s administrative office or website.

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AUDITING A COURSE

For an audited course to appear on a student transcript, the student must register and pay for the course within the registration period. Students may audit designated courses within their program with the consent of the Program Director. Auditors may not preempt space required for registered students. Audited classes will not count toward required degree program credits. Audited courses will not be considered to satisfy prerequisite requirements for advanced courses. The student cannot revoke or change to auditor status once the class has begun.

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LEAVE OF ABSENSE

Matriculated students in good standing (3.0 GPA with no disciplinary issues) who wish to withdraw from school for one or two terms, not including summer, for national service, serious illness, or compelling personal reasons are required to submit a written leave of absence form with documentation to the Program Director prior to the leave occurring. Requests for leaves of absence due to medical reasons must be supported with a recommendation of a physician, the University Health Center, or the University Counseling Center. Military leaves must be supported with documentation. Leaves are not granted unless there are compelling personal, military, or medical reasons. Two terms are the maximum number of terms allowed for a leave of absence in either a Graduate Certificate or Master’s Program. You are allowed only one leave of absence.

If granted an official leave of absence, the leave maintains the student’s place in the program and assures readmission at the end of the leave. Time on leave counts as time to complete the degree. Students on leave do not have access to NYU, SCPS, or department facilities or advisors. A student granted a leave does not have to make a formal application for readmission as long as he or she returns to SCPS within the agreed-upon time (a maximum of two semesters, not including summer).

Students who were granted a leave for medical reasons must provide documentation attesting to their fitness to return to their studies and any other requirements. The student who had a pre-approved leave of absence will NOT need to pay the maintenance and matriculation fee while absent.

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INTERNATIONAL STUDENTS—PERSONAL AND MEDICAL LEAVES OF ABSENCE

An F-1 or J-1 student on a personal leave of absence may not remain in the United States. When approving a leave of absence the appropriate department or school official should notify NYU's Office of International Students and Scholars (OISS) and the student must depart the United States immediately.

International students requiring a leave of absence or permission to take less than a full course load for medical reasons are eligible to stay in the United States, subject to conditions set forth by the Department of Homeland Security in accordance with information provided by a physician.

Students taking a leave for psychological reasons must be evaluated by the University Counseling Service (UCS) prior to commencing a leave and will be required to obtain permission from UCS before returning to enroll at NYU.

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READMISSION POLICY

If a student has not completed coursework and does not register for classes for two consecutive terms (fall, spring), the student will be required to reapply to the program through the Admissions office. Students who have completed all requirements and course work except thesis, capstone, or senior project are NOT eligible for readmission. (See "maintenance of matriculation" and "time limit of program.")

If any curriculum changes have been made, the readmitted student will need to adhere to the new curriculum. It is up to each program department to determine if transfer credit will be awarded to any graduate course, whether taken at NYU or elsewhere. No course more than ten (10) years old at the time of graduation may be applied to the degree. If time has elapsed where the previous course content has changed, an NYU course will be evaluated as any other transfer course. "No credit" would be added to the transcript if the course was no longer to be counted for credit and the grade in parenthesis would mean that it is not calculated in the GPA. Students who reapply and complete all requirements that are current at the time of reapplication will NOT need to pay retroactive matriculation fees while they were absent.

For students who are readmitted, the original period of matriculation is counted toward the two-year or five-year time limit; the hiatus is not counted, and the clock restarts upon readmission.

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GRADES

All grading criteria should be completely explained by the instructor in the course syllabus, which must be distributed at the beginning of the semester to each student. Students’ grades are entirely determined by the course instructor.

To receive a final grade for a course, a student must be in regular attendance and satisfactorily complete all examinations and other assignments prescribed by the instructor. A student will not receive grades for any courses in which he or she is not officially registered at the beginning of that term. Once recorded, grades cannot be changed unless some omission or error occurred in the grading process or a grade appeal is honored. No grade may be changed for any reason after a student has graduated.

Students may obtain their final grades for each semester through ALBERT.

The following symbols indicating terminal grades are used. Only grades of "A," "A-," "B+," "B," "B-," "C+," "C," "C-," or "F" earned while matriculated in SCPS, or earned in any of SCPS’s courses (Y-prefixed courses) while matriculated in another division of New York University, are computed in the average.

The following grades may be awarded:


Letter Grade

Quality Credits

A

4.0

A-

3.7

B+

3.3

B

3.0

B-

2.7

C+

2.3

C

2.0

C-

1.7

(Minimum passing grade in the School of Continuing and Professional Studies—Graduate Programs)

F Failure

0.0

IF Incomplete—Failure

0.0

IP Incomplete—Passing

0.0

P Passing

0.0

W Withdrew Officially

0.0

NR No Record

0.0

N No Credit/Unofficial Withdrawal

0.0

Computing the grade point average

To determine grade point average, divide the total number of quality points (QPTS) by the total number of quality credit hours (QHRS). Quality credit hours for each course are computed by multiplying the credit value of the course by the value of the grade assigned. For example, a student who has completed one three-credit course with a grade of "A," one three-credit course with a grade of "B+," and one three-credit course with a grade of "B" has a grade point average of 3.43.

This is computed as follows:

Credits

 

Point Value

3 credits

X 4.0 (A)

12.0

3 credits

X 3.3 (B+)

9.9

3 credits

X 3.0 (B)

9.0

9 credits

 

30.9

The total point value earned (30.9) divided by the total number of credits (9) equals 3.43 grade point average.

Once a final grade has been submitted by the instructor and recorded on the transcript, turning in additional course work cannot change the final grade. The grade point average includes grades in all courses taken toward a particular program, whether or not they fulfill any program requirements. Grades of "N," "P," "S," or "W" are not computed into the grade point average. Courses taken outside of NYU that have been approved for transfer credit purposes are not included in the grade point average.

Pass/Fail
Noncredit courses are permitted as pass/fail, grade of "P/F." Students may be required to take Pass/Fail courses by their program to graduate. The choice of pass/fail must be made before the completion of the fifth week of the term. A maximum of four pass/fail courses are allowed. Students should consult their Program’s internal policy on Pass/Fail for required degree credit courses. If the grade is an F, it will be calculated into the GPA.

W-Withdrawal
The grade of "W" indicates a voluntary official withdrawal by the student from a course, (after the deadline for dropping with a refund) and receives no credit. Students may drop any course for which they are registered and automatically receive a "W" by processing a program change form at the Office of the Registrar any time before the withdrawal deadline. Students who receive a "W" may retake the course for credit, provided they reregister and pay to take the course again. "W" grades permanently remain on the official transcript. Students are allowed no more than two opportunities to take a course.

N-No Credit
The "N" grade is issued by the Registrar. The student must register and pay for the course again.

R-Registered Auditor
The "R" indicates the student does not wish to receive a standard letter grade for the course. Students may not retake a course for credit in which an "R" is granted. Auditor status must be declared in the first two weeks by notifying the Office of the Registrar in writing.

I- Incomplete
There are two "incomplete" grades that indicate the student has not completed required course work but may do so outside of class with permission and guidance of the original instructor. The grades of "IP" (Incomplete Pass) and "IF" (Incomplete Fail) are temporary grades. "IP" indicates that the student was passing the course at the time the grade was submitted. "IF" indicates that the student was failing the course at the time the grade was submitted. "IP" and "IF" have no grade value until the permanent grade is recorded.

Incompletes may only be awarded through prior written agreement (e.g., an SCPS Incomplete Contract available in department offices) between the student and the professor before the end of the course. The awarding of an incomplete grade is at the discretion of the faculty and subject to departmental approval. Documented medical reasons, death in the family and birth of a child are examples of valid reasons for granting the incomplete request. Initiation of this process is the responsibility of the student and approval PRIOR to the last day of class. Please note that a professor is under no obligation to grant an incomplete grade. The professor has the right to determine the deadline and submission criteria for outstanding coursework. A professor can determine that a deadline is as short as two days, one month, one semester, or the maximum one-year timeline.

In order to remove an incomplete grade, a student is responsible for completing whatever work remains outstanding within the time frame agreed upon with the faculty. Time to submit outstanding work and the posting of the grade shall not exceed 12 months after the close of the course. (i.e., Students receiving an Incomplete in fall must resolve the grade PRIOR to the end of the fall semester in the subsequent year.) If no letter grade is submitted by the agreed upon date, the incomplete pass will be changed to an "N" for an "IP" or to an "F" if the student received an "IF." Students need to register and pay for the course again once a grade defaults to an "N" or "F". (See Repeating a Course). Students should retain a copy of the Incomplete Contract signed by the faculty.

Repeating a Course
Only courses with a grade of "C" or lower may be repeated ("C," "C-," and "F’s" including those received from Incomplete Fail.). In the case of a course that has been repeated, only the second grade, whether higher or lower, is computed into the average. Credit is only earned once with a passing grade. The initial grade, however, remains on the transcript with parenthesis notating that it is no longer calculated in the GPA. Students may only repeat a course once. Students may be dismissed from the program if a required course is not passed after the second attempt. Students must register and pay for a course to be a repeat.

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SCHOLASTIC REQUIREMENTS FOR GRADUATE STUDENTS

Good Academic Standing
Graduate students (certificate and degree) are considered to be in good academic standing when their cumulative grade point average is at least 3.0 ("B" average), and if they have not accumulated an excessive number (more than 12 credits) of incomplete grades or withdrawals. All SCPS graduate students need a cumulative grade point average of at least a 3.0 and satisfactory completion of all degree requirements to graduate. Students are responsible to review their grades each semester. If, upon reviewing the grades for a semester the student sees that his or her GPA falls below a 3.0, the student must immediately contact his or her program to discuss the situation.

Academic Probation
Students with a cumulative GPA of less than a 3.0 may be put on academic probation. The designation "Academic Probation" will appear on the student’s transcript after the department provides a list of students to the Registrar.

While on academic probation, certain conditions and restrictions may be placed on the student’s academic program and/or they might not be eligible to take certain courses until they have been removed from probation. Students on probation may not hold office in any University club or organization, or represent the University in any manner. Students on probation should take this seriously and should follow the program directives which may include, but not be limited to, repeating a course, completing incomplete grades, reducing course load, or other conditions.

Academic Dismissal
If a student fails to meet the terms and conditions of Academic Probation and/or remains with a cumulative GPA below a 3.0, he or she may be dismissed from the University. The department will inform students in writing within a reasonable time period who are dismissed from the program for poor academic performance. "Academic Dismissal" will be noted on the student’s permanent record once the Registrar receives a list from SCPS.

Students who are dismissed from the program and who have registered prior to receiving the dismissal letter are withdrawn from their courses and given a full tuition refund. Students with low averages are urged not to register for the next term if there is any chance their grade point average will continue to be in poor academic standing.

Appeal of Academic Dismissal to the Divisional Dean of the Program
A student may appeal the academic dismissal decision to the Divisional Dean of their program if he/she believes the dismissal was the result of an administrative error or if the student can offer compelling reasons for his or her academic standing. The student must request an appeal within thirty (30) days from the date of the dismissal decision letter. The written request must include a personal statement explaining the student’s poor academic performance and original documentation of all extenuating circumstances. Anticipated grade changes from outstanding incompletes are not sufficient evidence for an appeal to be overturned. Once the written appeal is received, the Divisional Dean will determine if an appointment is necessary and make a written decision within a reasonable time after receiving the written appeal. Graduate students are not permitted to register for courses while appealing an academic dismissal.

Academic Dismissal Appeal to the Dean of the School
Only after the dismissal has been appealed to the Divisional Dean of the Program and dismissal upheld, may an appeal be submitted to the Dean. The student must request an appeal within thirty (30) days from the date of the Divisional Dean’s appeal decision. The written request must include a copy of the original appeal and the decision letter. In addition, any new information may be added under separate cover. Once the written appeal is received, the Dean will determine if an appointment is necessary and make a written decision within a reasonable time after receiving the written appeal. Graduate students are not permitted to register for courses while appealing an academic dismissal.


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