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Undergraduate Student Affairs

UNDERGRADUATE POLICIES AND PROCEDURES

Your studies at SCPS are governed by a variety of academic policies and procedures. Students are expected to familiarize themselves with and follow the academic policies for undergraduate students, as listed below. It is strongly recommended that you review these policies periodically to remain current.

In addition, there are school-wide Academic Policies and Procedures, which pertain to all SCPS degree students.

 

Enrollment Status

The programs offered at the School of Continuing and Professional Studies are designed for students who attend classes offered during the day on a full-time basis, as well as for students who wish to study during the evening on a part-time basis. All undergraduate students must have at least a cumulative GPA of 2.0 and meet all degree requirements to graduate. A full-time schedule normally consists of 16 credits per term (Tisch), or 32 credits per year, which enables a student to complete the entire program of 128 credits in four years. Minimal full-time status entails completing at least 12 credits per term or 24 credits per year. Students who are studying full time and fail to complete a minimum of 24 credits per year jeopardize their full-time status and eligibility to receive financial aid (see satisfactory progress under financial aid section).

Students studying part-time are expected to take no fewer than four credits during the fall and spring semesters. McGhee students may take a full-time schedule of 12 credits per term and no fewer than 2 credits per term (Fall/Spring) for part-time. However, to be eligible for government financial aid for part-time students, students must register for a minimum of six credits during a term. Private loans are available for one course.

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Change of Program

To make any changes in their program, including dropping or adding courses given in other divisions of the University, students must access ALBERT. Changes in program can be made on ALBERT until the end of the second week of the semester. Please refer to the sections on "adding courses" and "withdrawing from courses" for other guidelines. After the second week of the semester, students must visit their academic department to obtain a Change of Program form.

The form must be completed and signed by both the student and an advisor from the academic department. The form then must be filed in the Student Services Center Registrar’s Office, 25 West Fourth Street.

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Adding Courses

The deadline for the adding of a course or a section is the end of the second week of the semester. McGhee students are not allowed to add a course after the course has met twice. The deadline applies to any SCPS course. Students adding courses during this time are expected to make up any work missed during the initial classes. The adding of any course or section after the end of the second week is only allowed with permission from the student’s respective Divisional Dean.

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Dropping/Withdrawing from Courses

Occasionally, students may withdraw from a course if, because of reasons beyond their control, they cannot continue. Courses dropped during the first three weeks of the term will not appear on the transcript. Students in 6-week courses should consult their program for the add/drop schedule. Those dropped from the beginning of the fourth week through the ninth week of the term will be recorded with a grade of "W." After the ninth week, no one may withdraw from a course. A grade of “ F” will be assigned at the end of the semester if a student ceases to attend a course without withdrawing officially. Students who are ill or have a serious personal problem should contact their advisor immediately. The date of the email may be used when considering refunds.

Please note that a student is not officially withdrawn from a course until the Registrar’s Office has been notified and the withdrawal recorded. The refund schedule is stated on the Bursar’s Website. To be eligible for federal financial aid for part-time students, students must register for a minimum of six credits during a term.

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Complete Withdrawals

Students are not allowed to completely withdraw from all classes through ALBERT. For complete withdrawal, students must have written approval from their program. A student who withdraws officially from all courses in a term may register for the following term. If the student is unable to attend SCPS during the term following withdrawal, he or she may request a leave of absence from their respective program office.

If a student wants to leave NYU permanently, the student must write to the department stating the effective date of the withdrawal from the university.

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Permitted Course Loads

The full-time undergraduate program is 12 to 18 credits. Some students in Tisch may, upon advisement, register for more than 18 credits. It is the advisor’s prerogative to set such limits on registration as are deemed appropriate. The responsibility for meeting the degree requirements rests with the candidate.

A student is not permitted to matriculate for more than one degree at a time.

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Auditing a Course

For an audited course to appear on a student transcript, the student must register and pay for the course within the registration period. Students may audit designated courses within their program with the consent of the Program Director. Auditors may not preempt space required for registered students. Audited classes will not count toward required degree program credits.

Audited courses will not be considered to satisfy prerequisite requirements for advanced courses. The student cannot revoke or change to auditor status once the class has begun.

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Authorization for Courses Taken at Other Schools and Divisions of NYU

With an advisor's approval, students in the McGhee associate degree programs may take a maximum of 8 credits of coursework in other undergraduate schools or divisions of the University, providing they have earned a minimum of 30 credits at McGhee and have attained at least a 3.0 cumulative grade point average. This limit does not apply to students whose degree programs require courses offered by other schools or divisions. With approval of their advisor, students in McGhee baccalaureate degree programs may take a total of 16 credits throughout the program (including any taken at the associate's level) of coursework in other undergraduate schools or divisions of the University, providing they have completed 60 credits at McGhee and have attained at least a 3.0 cumulative grade point average.

Special students at McGhee (visiting and nonmatriculant students) may not register for courses in other NYU schools or divisions.

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Grades

To receive a final grade for a course, a student must be in regular attendance and satisfactorily complete all examinations and other assignments prescribed by the instructor. A student will not receive grades for any courses in which he or she is not officially registered at the beginning of each term.

Students who request faculty to review calculation of final grades must do so within one month after the course ends. The review will be completed within one month, but may be extended in the case of a formal grade appeal to the Program Director.

Grade Appeal Contacts:

McGhee Division:

  • Liberal Arts: Dr. Bassam Abed
  • Professional Studies: Dr. William Coury
  • Academic Advising and Student Services: Teresa Gargiulo
Tisch Center:
  • Dean Lalia Rach

Students may obtain their final grades for each semester on ALBERT, by means of a personal identification number. The parents or guardian of a student who is a minor (under 18 years of age) may, on a written request to the Office of the University Registrar, obtain the student's grades at any time.

 

The following symbols indicating terminal grades are used by NYU: "A," "B," "C," "D," "P," "F," and "W." The following symbol indicates incomplete work: "I." Only grades of "A," "B," "C," "D," or "F" earned while matriculated in SCPS, or earned in any of SCPS' courses (Y-prefixed courses) while matriculated in another division of New York University, are computed in the average.

The following grades may be awarded: "A," "A-," "B+," "B," "B-," "C+," "C," "C-," "D+," "D," and "F." In general, "A" indicates excellent work, "B" indicates good work, "C" indicates satisfactory work, and "D" indicates passable work and is the lowest passing grade. "F" indicates failure. The weights assigned in computing the grade point average are as follows: A = 4.0, A- = 3.7, B+ = 3.3, B = 3.0, B- = 2.7, C+ = 2.3, C = 2.0, C- = 1.7, D+ = 1.3, D = 1.0, and F = 0.0.

Computing the grade point average: The grade point average can be obtained by determining the total of all grade points earned (quality points) and dividing that figure by the total number of credit hours completed (quality hours). For example: A student who has completed one four-credit course with a grade of "A," one four-credit course with a grade of "B+," and one four-credit course with a grade of "B" has a grade point average of 3.43. This is computed as follows:

Credits Point Value 4 credits X 4.0 (A) = 16.0
4 credits X 3.3 (B+) = 13.2
4 credits X 3.0 (B) = 12.0
12 credits = 41.2

Divide the total point value by the number of credits earned — 41.2 divided by 12 equals 3.43

Once a final grade has been submitted by the instructor and recorded on the transcript, turning in additional course work cannot change the final grade. The grades for courses taken abroad in one of New York University's programs or at one of the exchange sites are recorded on the transcript and are also included in the grade point average. The grades for graduate and professional courses taken at other divisions in the University are included in the grade point average, provided that permission to enroll is obtained prior to registration for the courses.

Not included in the undergraduate grade point average are grades for work done at institutions other than New York University (except for exchange sites abroad); and grades for work done in courses that are not prefixed with a Y while enrolled in another division of New York University.

P: The grade of "P" (Pass) indicates a passing grade ("A," "B," "C," or "D") in a course taken under the pass/fail option. It is also used to indicate non-graded courses. The grade of "P" is not computed in the average. The grade of "F" under the pass/fail option is computed in the average. For more information and procedures to obtain the pass/fail option, see under "Pass/Fail Option," below.

W: The grade of "W" indicates an official withdrawal of the student from a course. Please see "Change of program" and "Withdrawing from courses," above, for information on the regulations and procedures for withdrawing officially from courses.

I: Incomplete
The grades of "IP" (Incomplete Pass) and "IF" (Incomplete Fail) are temporary grades, which indicate that the student has completed at least 50 percent of the coursework. "IP" indicates that the student was passing the course at the time the grade was submitted. "IF" indicates that the student was failing the course at the time the grade was submitted.

Incompletes may be awarded only through prior written agreement (e.g., an Incomplete Contract) between the student and the professor before the end of the course. The awarding of an incomplete grade is at the discretion of the faculty. Initiation of this process is the responsibility of the student.

In order to remove an incomplete grade, a student is responsible for completing whatever work remains outstanding within the time frame agreed upon with the faculty and signed by both the faculty and student on the Incomplete Contract. Time to submit outstanding work shall not exceed 12 months after the close of the course. If no letter grade is submitted by the agreed upon date, the Incomplete Pass will be changed to an "N", and an Incomplete Fail will be changed to an "F". (See repeat policy) Students should retain a copy of the Incomplete Contract signed by the faculty.

Note: Special rules apply to Incompletes given in CAS. In general, students have one semester to finish requirements for an incomplete class. If the Incomplete is not fulfilled within the one semester deadline, the grade will automatically change to an "F" (consult the CAS Bulletin for full details).

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Repeating a Course

Only courses with a grade of "C" or lower may be repeated including an "IF" that has lapsed to an "F". In the case of a course that has been repeated, only the second grade, whether higher or lower, is computed into the average. Credit is only earned once with a passing grade. The initial grade, however, remains on the transcript with parenthesis notating that it is no longer calculated in the GPA. Students should be aware that certain graduate schools would compute both grades in the GPA.

Students may repeat a course only once. Students may be dismissed from the program if a required course is not passed after the second attempt. Students must register and pay for a course to be a repeat.

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Leave of Absence

Students who wish to be out of attendance from SCPS for one semester or an academic year may be granted an official leave of absence. The student should submit a Leave of Absence Form (http://web.scps.nyu.edu/bulletin/NYU/PDFs/leave-of-absence-form.pdf) to his or her Associate Dean or Program Director before the beginning of the term. Leaves are not granted after the third week of the term unless there are compelling personal, military, or medical reasons. Leaves of absence due to medical reasons will be granted upon the recommendation of a physician, the University Health Center, or the University Counseling Center. Students who left for medical or psychological reason will be required to show medical documentation stating student is able physically and/or emotionally to continue school. In addition, students who took a leave of absence for psychological reasons must be evaluated by NYU’s University Counseling office before returning to school. Two approved Leave of Absences is the maximum. Students wishing to continue to have health insurance while on leave must contact the Health Insurance office.

A student granted a leave does not have to make a formal application for readmission as long as he or she returns to SCPS within the agreed-upon time (a maximum of two semesters—Fall/Spring). The student on leave is responsible for financial aid deadlines and repayment of loans. If students are on probation when the leave is granted, they will return on probation. If they have attended another college during the leave, they must submit an official transcript.

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International Students—P ersonal and Medical Leaves of Absence

An F-1 or J-1 student on a personal leave of absence may not remain in the United States. When approving a leave of absence the appropriate department or school official should notify the OISS and the student must depart the United States immediately.

International students requiring a leave of absence or permission to take less than a full course load for medical reasons are eligible to stay in the United States, subject to conditions set forth by the Department of Homeland Security in accordance with information provided by a physician.

Students out of attendance who did not apply for a leave and who wish to return to SCPS must apply for readmission. See Admission section.

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Pass/Fail Option

Students considering the pass/fail option in their area of study should consult with their advisors about the effect of such grades on admission to graduate and professional schools, then obtain advisor approval and signature. Students who change their majors may not be able to use courses taken under the pass/fail option to satisfy the requirements of their new majors.

Tisch Center Students
Students in the Tisch Center may elect to take up to four courses on a pass/fail basis, for a total of not more than 16 credits during their college career. The pass/fail option is not acceptable in major courses, freshman liberal arts courses, or for courses completed at other institutions. The choice to take a course pass/fail must be made before the completion of the fifth week of the term (second week of a six-week summer session); after that time the decision cannot be initiated or changed. No grade other than "P" or "F" will be recorded for those students choosing this option.

Pass/fail forms can be obtained at the Undergraduate Program Office at 10 Astor Place, Room 502.

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Academic Standards and Discipline

At the conclusion of the fall and spring semesters, student transcripts are reviewed by the associate dean and Program Directors in accordance with the policies outlined below. All matriculated students are expected to maintain steady and significant progress toward the completion of their degree program.

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Good Standing

Students in McGhee and Tisch are in good academic standing during semesters in which their cumulative grade point average (CGPA) is 2.0 or greater and they have completed at least 50 percent of hours attempted.

In addition to the fall and spring semesters, students in the McGhee Division will also be reviewed on their academic standing at the conclusion of any summer semester in which they were enrolled. Students in the McGhee Division should discuss any questions they have with regards to academic progress and academic standing with their advisor.

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Academic Warning

Students whose cumulative grade point average (CGPA) falls below a 2.0 after completing a given semester are placed on academic warning. Students who do not successfully complete at least 50 percent of the cumulative hours attempted are also on Academic Warning. Students return to good academic standing if they raise their CGPA to at least a 2.0 during the semester they are on Academic Warning, provided they have successfully completed the required hours attempted.

Students will receive written notification in the following term if they have been placed on Academic Warning.

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Academic Probation

Students whose cumulative grade point average (CGPA) remains below a 2.0 at the conclusion of their semester on Academic Warning are placed on Academic Probation. Students who do not successfully complete at least 50 percent of the hours attempted (including summers for McGhee students) while on Academic Warning are placed on Academic Probation. Students return to good academic standing and are removed from Academic Probation if they raise their CGPA to at least a 2.0 and successfully complete the required attempted hours during the semester they are on Academic Probation. Students will receive written notification the following term if they have been placed on Academic Probation. If a student is placed on Academic Probation, the Registrar will be notified and it will appear on the student’s transcript.

Students on probation should take this seriously and should follow the program directives which may include, but not limited to, repeating a course, completing incomplete grades, reducing course load or other conditions. If a student does not meet the conditions of probation, he or she should immediately discuss it with the Program prior to registering and paying for the next term.

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Academic Dismissal

Students whose cumulative grade point average remains below a 2.0 and/or students who complete less than the required number of hours attempted at the conclusion of their semester on Probation are subject to Academic Dismissal. Students will receive written notification in the following term if they have been Academically Dismissed. If a student is Academically Dismissed, the Registrar will be notified and it will appear on the student’s transcript.

Students who receive notice of academic dismissal after they have registered for the next semester are required to discontinue attendance and will receive a full refund of their current semester tuition.

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Appeal of Academic Dismissal to the Divisional Dean of the Program

A student may appeal the academic dismissal decision to the Divisional Dean of their program if he/she believes the dismissal was the result of an administrative error or if the student can offer compelling reasons for his or her academic standing. The student must request an appeal within thirty (30) days from the date of the dismissal decision letter. The written request must include a personal statement explaining the student’s poor academic performance and original documentation of all extenuating circumstances. Anticipated grade changes from outstanding Incompletes are not sufficient evidence for an appeal to be overturned.

Once the written appeal is received, the Divisional Dean will determine if an appointment is necessary and make a written decision within a reasonable time after receiving the written appeal.

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Appeal of Academic Dismissal to the Dean of SCPS

Only after the dismissal has been appealed to the Divisional Dean of the Program and dismissal upheld, may an appeal be submitted to the Dean of SCPS. The student must request an appeal within 30 days from the date of the Divisional Dean' appeal decision. The written request must include a copy of the original appeal and the decision letter. In addition, any new information may be added under separate cover. Once the written appeal is received, the Dean will determine if an appointment is necessary and make a written decision within a reasonable time after receiving the written appeal.

Pending the Dean's appeal decision, the Associate Dean of the division may allow the undergraduate student to register for and participate fully in classes for the current semester. If the appeal is granted, the student would receive credit for that semester. If the appeal is denied, the student would be withdrawn and receive a refund as indicated in the appeal process to Divisional Dean.

Note: Those students receiving federal or state financial aid or other forms of external financial aid are subject to specific regulations. It is the responsibility of the student to determine what effect any academic action taken against them may have on their financial matters.

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Degree Requirements

The University confers the following degrees on candidates recommended by the faculty of the School of Continuing and Professional Studies and approved by the trustees of New York University:

Associate in Applied Science (A.A.S.): Business; Information Systems Management; Diagnostic Medical Sonongraphy; Health Administration

Associate in Arts (A.A.): Liberal Arts

Bachelor of Arts (B.A.): Humanities (with areas of concentration in Art History, Creative Writing, Literature, Media Studies); Social Sciences (with areas of concentration in Anthropology, Economics, History, International Studies, Media Studies, Organizational Behavior and Communication, Politics, Psychology, Sociology); Public Administration.

Bachelor of Science (B.S.): Digital Communications and Media; Healthcare Management; Hospitality and Tourism Management; Information Systems Management; Leadership and Management Studies; Real Estate; Sports Management and Leisure Studies.

To be eligible for the degree, students must complete at least half of the total number of credits while matriculated in the School and must have a minimum cumulative grade point average of 2.0 ("C") in addition to satisfying all requirements.

To earn the Associate in Arts degree, students must satisfactorily complete a total of 60–64 credits, depending on the individual program requirements. Among these credits, students must complete all distribution requirements as described in the program section of the Bulletin.

To earn the Associate in Applied Science degree, students must satisfactorily complete a total of 60–73 credits, depending on the individual program requirements. Among these credits, students must complete all distribution requirements as described in the program section of the Bulletin.

To earn either the Bachelor of Arts or Bachelor of Science degrees, students must satisfactorily complete 128–130 credits with a cumulative grade point average of at least 2.0. Within these credits, students must fulfill the requirements of their major as outlined in the program section of the Bulletin.

The degree requirements to be fulfilled are those in effect during the term of the student’s first registration in the School. Registration in another division of New York University does not constitute a registration in the School of Continuing and Professional Studies.

Readmitted students must fulfill the requirements as listed in the School of Continuing and Professional Studies Undergraduate Handbook published during the year of their readmission, unless their readmission letter states otherwise.

In exceptional cases, a student may petition their associate dean for approval of a change in the requirements as stated in the Bulletin. The petition should be made in writing and sent to the program office of the student’s program.

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Transfer Students

Students transferring to the Tisch Center must complete a minimum of 48 credits in the Tisch Center’s courses during two or more terms. Students transferring to the McGhee Division must complete a minimum of 30 credits in the Associate’s degree, and 64 credits in the Bachelor’s degree in the McGhee Division courses. Transfer students must have a cumulative grade point average of at least 2.75 overall, in the required major.

Students transferring to the Tisch Center must have at least a 2.5 overall average. Any transfer courses to be applied toward major requirements must be approved by the department. Courses in which a grade of "C-" or lower was obtained are not transferable.

A tentative statement of advanced standing is provided to each student upon notification of admission to the school. A final statement of advanced standing is provided during the student’s first semester of matriculation. Course work taken 10 years or more prior to matriculation at SCPS may be transferable only if approved by the Associate Dean.